Provides administrative support for the General Medical Sciences department in a hybrid role at Washington University. Involves scheduling, document preparation, and expense tracking.
About the role
- Administrative Assistant supporting daily operations and clerical tasks for Univar Solutions. Responsible for document management, visitor coordination, and office organization in Pitt Meadows.
Responsibilities
- Administrative duties, scanning, filing, Information, and document management
- Greet visitors and direct to proper department/person
- Answer phones and direct calls for AB, SK, and BC
- BOL scanning & filing
- Open & distribute interoffice mail accordingly
- Send & receive courier and faxes
- Order office supplies including stationary, printer supplies, coffee/tea supplies, business cards, etc.
- New-hire setup - Key & fob programming, alarm code, equipment & supplies set-up
- Distribute office documentation/communication
- SharePoint & training records upkeep
- Maintain general office cleanliness
- Other administrative duties as assigned
- Provide support in audits & health checks on projects and programs (high level of confidential information managed)
- Prepare and maintain spreadsheets, reports, and presentations utilizing business software applications and department systems
- Provide project tool training and support to team members
Requirements
- Post-secondary degree or diploma
- 3-5 years of relevant work experience
- Excellent telephone and communication skills
- Knowledge and experience in the use of the various tools to aid program management.
- High proficiency using the MS Office suite of programs
- Strong problem-solving skills with the ability to prioritize
- Must be detail-oriented and pay close attention to accuracy
- Self starter who can take initiative and operate independently
- Ability to multi-task, maintain confidentiality, ensure attention to detail and stay organized within a busy work environment
Benefits
- Paid training and development programs at every level
- Global career advancement and mentoring opportunities
- Education allowance
- Competitive salary, benefits to include; employer paid medical & dental, short term and long term disability coverage, pension with employer matched contributions
- Employee Resource Networks that are advocating for advancing diversity, equity and inclusion within the company
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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