Asst. Front Office Manager at Equinox Hotels managing guest services and Front Desk operations. Ensuring high service standards and leading a team in a luxury hotel environment.
About the role
- Administrative Assistant providing comprehensive support to Southeast Regional Director. Managing schedules, preparing materials, and coordinating logistics for initiatives in a progressive political organization.
Responsibilities
- Maintain and manage the Southeast Regional Director’s calendar, including scheduling and confirming appointments.
- Work with the SE Regional Director and SE Deputy Director to build a comprehensive list of allies, practitioners, and previous WFP partners across the Southeast.
- Work with the SE Regional Director and SE Deputy Director to schedule candidate interviews for GA WFP candidates as needed.
- Work with the Regional Director to tier and schedule 1:1 meetings with partners, elected officials, organizers, and donors.
- Coordinate and confirm meeting logistics for the RD, including multi-stakeholder meetings, and cross-team collaborations.
- Follow up after meetings to align scheduling for next steps with partners, practitioners, and funders.
- Manage scheduling for candidate meetings in North Carolina, Tennessee, Mississippi and Georgia as needed.
- Coordinate logistics for trips to expansion states.
- Support project management for major initiatives, including tracking progress, ensuring deadlines are met, and maintaining clear communication across teams.
- Assist in planning logistics for the Bet on Us training program, including outreach, scheduling, materials preparation, communications coordination, and follow-up.
- Support execution of Bet on Us information sessions and training opportunities.
- Coordinate logistics for joint training with internal staff and external partners.
- Handle logistics for events, trainings, roundtables, and strategic convenings across the Southeast.
- Coordinate logistics for meetings involving multiple staff members and external partners.
- Manage correspondence, triage incoming emails, and respond or escalate as appropriate.
- Demonstrate sound judgment, discretion, and professionalism in handling sensitive information.
- Handle clerical duties related to compliance and other administrative tasks.
- Responsible for taking meeting minutes and notes and following up with participants to provide next steps and meeting notes.
- Assist with miscellaneous administrative duties as required.
Requirements
- Proven experience in an administrative or assistant role, preferably in a political or nonprofit setting.
- Strong organizational and project management skills.
- Excellent written and verbal communication abilities.
- Ability to handle sensitive information with discretion and professionalism.
- Strong problem-solving skills and the ability to work independently.
- Flexibility and adaptability to handle a dynamic work environment.
- Strong competency with Google Suite, particularly Google Sheets.
- Competency with general office technology and equipment such as computers, phones, photocopiers, scanners, and e-filing systems.
- Ability to occasionally move boxes and printed materials weighing up to 20 pounds.
- Experience on electoral or issue campaigns preferred, but not requiredFamiliarity with campaign technology such as Mobilize, EveryAction, NGPVAN, Action Network, ActBlue preferred.
- Ability to work and communicate effectively with a variety of staff, vendors, allies, and WFP members.
- Demonstrated experience working without direct day to day supervision and working independently to meet inflexible deadlines set by state and federal law.
- Extreme organization skills and detail orientation.
- Deeply ingrained habit of always double checking work.
- Patience and empathy when coordinating with colleagues on high stress political campaigns.
- Some tolerance for change and uncertainty during election and legislative seasonsStrong project management skills preferred.
- Willingness to travel occasionally for program and logistical support.
- Demonstrated commitment to the communities Working Families represents.
Benefits
- This is a part-time contract position at an hourly rate of $20-$25 per hour.
- This position ends on May 8, 2026.
- WFP is a unionized workplace. This is a short term temporary role that is not eligible for inclusion in WFP’s staff bargaining unit.
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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