Hybrid Administrative Assistant

at Working Families Party

• Job title: Administrative Assistant
• Job type: Part Time
• Experience level: Lead
• Salary: $20 - $25 per hour
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Atlanta, United States

About the role

• Administrative Assistant providing comprehensive support to Southeast Regional Director. Managing schedules, preparing materials, and coordinating logistics for initiatives in a progressive political organization.

Responsibilities

• Maintain and manage the Southeast Regional Director’s calendar, including scheduling and confirming appointments.
• Work with the SE Regional Director and SE Deputy Director to build a comprehensive list of allies, practitioners, and previous WFP partners across the Southeast.
• Work with the SE Regional Director and SE Deputy Director to schedule candidate interviews for GA WFP candidates as needed.
• Work with the Regional Director to tier and schedule 1:1 meetings with partners, elected officials, organizers, and donors.
• Coordinate and confirm meeting logistics for the RD, including multi-stakeholder meetings, and cross-team collaborations.
• Follow up after meetings to align scheduling for next steps with partners, practitioners, and funders.
• Manage scheduling for candidate meetings in North Carolina, Tennessee, Mississippi and Georgia as needed.
• Coordinate logistics for trips to expansion states.
• Support project management for major initiatives, including tracking progress, ensuring deadlines are met, and maintaining clear communication across teams.
• Assist in planning logistics for the Bet on Us training program, including outreach, scheduling, materials preparation, communications coordination, and follow-up.
• Support execution of Bet on Us information sessions and training opportunities.
• Coordinate logistics for joint training with internal staff and external partners.
• Handle logistics for events, trainings, roundtables, and strategic convenings across the Southeast.
• Coordinate logistics for meetings involving multiple staff members and external partners.
• Manage correspondence, triage incoming emails, and respond or escalate as appropriate.
• Demonstrate sound judgment, discretion, and professionalism in handling sensitive information.
• Handle clerical duties related to compliance and other administrative tasks.
• Responsible for taking meeting minutes and notes and following up with participants to provide next steps and meeting notes.
• Assist with miscellaneous administrative duties as required.

Requirements

• Proven experience in an administrative or assistant role, preferably in a political or nonprofit setting.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion and professionalism.
• Strong problem-solving skills and the ability to work independently.
• Flexibility and adaptability to handle a dynamic work environment.
• Strong competency with Google Suite, particularly Google Sheets.
• Competency with general office technology and equipment such as computers, phones, photocopiers, scanners, and e-filing systems.
• Ability to occasionally move boxes and printed materials weighing up to 20 pounds.
• Experience on electoral or issue campaigns preferred, but not requiredFamiliarity with campaign technology such as Mobilize, EveryAction, NGPVAN, Action Network, ActBlue preferred.
• Ability to work and communicate effectively with a variety of staff, vendors, allies, and WFP members.
• Demonstrated experience working without direct day to day supervision and working independently to meet inflexible deadlines set by state and federal law.
• Extreme organization skills and detail orientation.
• Deeply ingrained habit of always double checking work.
• Patience and empathy when coordinating with colleagues on high stress political campaigns.
• Some tolerance for change and uncertainty during election and legislative seasonsStrong project management skills preferred.
• Willingness to travel occasionally for program and logistical support.
• Demonstrated commitment to the communities Working Families represents.

Benefits

• This is a part-time contract position at an hourly rate of $20-$25 per hour.
• This position ends on May 8, 2026.
• WFP is a unionized workplace. This is a short term temporary role that is not eligible for inclusion in WFP’s staff bargaining unit.