Administrative Assistant providing comprehensive support to Southeast Regional Director. Managing schedules, preparing materials, and coordinating logistics for initiatives in a progressive political organization.
SC
Onsite Design Administrative Coordinator
Posted 1 hour ago
About the role
- Design Administrative Coordinator responsible for supporting project engineers and designers at SRMC. Handling design packages, clerical tasks, and administrative assistance in Aiken, SC.
Responsibilities
- Tracks progress of design packages throughout the review process
- Distributes review files via email
- Communicates with reviewers to ensure adherence to schedules are being met throughout review periods
- Notifies Project Engineer of perceived schedule delays
- Prepares and assembles design output packages (DCP's, DCF's, etc.)
- Authenticates design deliverables into Document Control Center utilizing SmartPlant Foundation (SPF)
- Provides a variety of clerical and administrative assistance
- Completes tasks such as gathering, composing, tracking, tabulating, summarizing, and organizing information
- Coordinates and arranges meetings, special events or travel arrangements
- Utilizes personal computers or electronic devices including keyboarding, databases, spreadsheets, presentation, conversion software, document control or other applications/programs specific to SRMC
- Instructs, informs or refers others on department or company procedures and practices
- Assists in control or prescribed work activities
- Compiles and performs basic analysis, prepares reports and/or recommendations
- Serves as administrative liaison between Project Engineering, Design Services, and all other SRMC organizations
- Other duties as assigned
Requirements
- Bachelor’s degree from an accredited university; or High School Diploma / GED and professional, administrative, secretarial or clerical experience related to the position’s responsibilities
- Interpersonal skills including the ability to work with all levels within the organization
- Communication skills to effectively communicate both orally and in writing
- Ability to work as a team member and a willingness to assist the team
- Knowledge of personal computers and MS Office Suite applications, FileMaker Pro, MicroStation V8 CADD, and SmartPlant Foundation (SPF)
- Ability to efficiently prioritize and multi-task
- Ability to maintain confidentiality
- Solid time management skills
- Highly motivated with a willingness to learn
Benefits
- 401k Retirement Savings Plan – 5% immediate company contribution, additional matching for employee contributions
- Health Insurance & Prescription Drug Program
- Health Savings Account
- Telehealth with BlueCare on Demand
- Dental Coverage
- Vision Coverage
- Flexible Spending Accounts
- Includes 160 hours annual paid time off (accrued monthly), plus 11 paid holidays
- Paid Parental Leave
- Life and Accident Coverage
- Disability Coverage
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