Administrative Assistant for Snowflake managing calendars and operations for Engineering Directors in Europe. Enhancing operational efficiency and ensuring global collaboration across teams.
About the role
- Administrative Assistant providing executive-level support to the City Clerk's Office in Toronto. Managing correspondence, scheduling appointments, and assisting in municipal operations.
Responsibilities
- Provides senior level administrative support, advice and guidance on key initiatives and policies.
- Reviews and directs incoming correspondence, phone calls, and initiates responses.
- Manages and schedules daily appointments and activities; arranges meetings and business travel.
- Organizes the daily schedule around urgent requests.
- Co-ordinates daily administrative operation by organizing workload priorities.
- Provides effective work direction, training and guidance and acts as a resource to support staff.
- Co-ordinates the development and implementation of secretarial and administrative standards and procedures.
- Receives and provides initial response including data collection related to telephone calls and correspondence.
- Prepares and processes documents of a confidential labour relations nature.
- Monitors all key reports required for committees and council and ensures deadlines are met.
- Prepares complex calculations and analysis of data.
Requirements
- Experience in municipal operations or large public sector organizations
- Considerable experience providing administrative support to senior management
- Considerable experience in the preparation and drafting of standard correspondence and reports
- Extensive experience utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, etc.)
- Strong analytical and problem solving skills
- Excellent organizational and time management skills
- Highly developed customer service and interpersonal skills
- Excellent communication skills, both orally and in writing
- Ability to research and prepare information in a timely manner
- Ability to work beyond normal business hours and flexible hours including weekends and evenings when necessary
Benefits
- N/A
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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