Executive Assistant at EMEA headquarters in Feldkirchen. Leading office and travel management while supporting the executive management team.
About the role
- Executive Assistant to the General Manager of Paradox at Workday, managing daily administrative needs and facilitating communication. Proactively handles scheduling, travel, and project coordination.
Responsibilities
- Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, expense reporting, and ad-hoc requests
- Serve as a key point of contact, expertly managing and prioritizing communication with employees at all levels, other executives, and external partners
- Seamlessly plan and book domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations
- Track and drive the completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met
- Act as a forward-thinking problem solver who takes initiative with minimal direction
Requirements
- 5+ years of executive support and/or project coordination experience
- Experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Slack
- Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity
- Strong critical thinking skills with the ability to work independently with general direction and guidance
- High attention to detail to publish meeting agendas, take, and distribute notes, and follow up on action items
- Strong written and verbal communication skills
- BA/BS degree or equivalent practical experience
Benefits
- Flexible working hours
- Professional development opportunities
- Workday Bonus Plan or role-specific commission/bonus
- Annual refresh stock grants
Job title
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