Hybrid Administrative Analyst – Mid Level (Services)

at Volkswagen Group Services - South America

• Job title: Administrative Analyst – Mid Level (Services)
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Sao Paulo, Brazil

About the role

• Administrative Analyst supporting Volkswagen Group Services in logistics and technology operations. Responsible for various administrative tasks and collaboration with technical services team.

Responsibilities

• Provide direct administrative support to the CSTV (Vehicle Technical Services Center).
• Review contracts with the service provider management area.
• Monitor and control payments made by the department.
• Issue RMs, SENF and maintenance requests via the portal.
• Hold meetings with the CSTV team as needed for alignment and new requests according to the department’s needs.
• Process payments through the portal.
• Coordinate training activities, maintaining the competency track and qualification matrix up to date; plan external trainings according to needs and mandatory courses required by VW.
• Update and organize folders stored on the department’s server.
• Coordinate audits (internal and external), supporting meetings, tracking the calendar, and issuing and sending reports to the involved areas.
• Update and maintain the team vacation spreadsheet.
• Manage and update the department’s fixed asset and tools inventory spreadsheet.
• Maintain the maintenance control spreadsheet for equipment and tools that require calibration and preventive maintenance, anticipating expiration dates.
• Prepare bi-weekly closing reports.
• Arrange visitor clearance at reception.
• Maintain PPE records, keeping them up to date.
• Track team periodic medical examinations.
• Maintain the access control spreadsheet.
• Participate in meetings to define the scope of new projects, assumptions and targets, to prepare management materials.
• Record the Daily Analytical Technical Support Report (RAD) in the system daily by 6:00 PM, listing the activities performed that day and their status.
• Record the Monthly Analytical Technical Support Report (RAM) in the system monthly by the third business day of the following month.

Requirements

• Bachelor’s degree in Administration, Accounting, Economics, Engineering or related fields.
• Advanced knowledge of Microsoft Office, especially Excel and PowerPoint.
• Intermediate English.
• Knowledge of Power BI.

Benefits

• Food allowance (Vale Alimentação)
• Meal voucher (Vale Refeição)
• SulAmérica Health Plan
• SulAmérica Dental Plan
• Life Insurance
• Childcare assistance
• Wellness Program (Wellhub/Gympass, Conexa and Psicologia Viva)
• Private pension plan
• Profit-sharing (PLR)
• Discounts through pharmacy partnerships