Executive Assistant providing administrative support to multiple executives in the engineering sector. Managing communications, scheduling, and organizational tasks within a hybrid work environment.
About the role
- Senior Assistant handling corporate secretarial matters and compliance for various jurisdictions at Vistra. Ensuring proper documentation, KYC support, and administrative assistance across teams.
Responsibilities
- Assist in handling company secretarial matters for various jurisdictions including offshore companies
- Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
- Prepare minutes, resolutions and statutory documents
- Update and maintain statutory records
- Ensure documents and files are correctly named, saved and maintained in the database
- Provide KYC support and maintain KYC documentation
- Provide administrative support to the corporate secretarial teams in other offices
- Prepare agenda, issue notice, attend with Assistance Manager / Manager and record minutes of board meetings
- Assist in preparing/reviewing/managing work pass administration
Requirements
- Good communication skills
- Meticulous attention to fine detail
- Ability to work to tight deadlines and multi-tasking
- Independent and self-motivated
- Ability to organise and prioritize work with minimum supervision
- Strong team player
- Prior experience in corporate secretarial works is great advantage
- Degree / Diploma in business administration or law
- Relevant experience
- Experience in professional firms and in handling companies in various jurisdictions is an advantage
- Knowledge on fund structures and compliance would be an advantage
Benefits
- flexible hybrid working arrangement
- birthday leave
- comprehensive medical insurance
- dental coverage
- wellness allowance
- competitive annual leave entitlement
- internal mentorship program
- reimbursement for professional membership fees for certifications like ICSA
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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