Executive Assistant acting as trusted extension of CEO and CFO at American Addiction Centers. Managing executive scheduling, communications, and program management in a hybrid role.
About the role
- Medical Secretary providing secretarial and administrative support in hospital or clinic environments. Responsible for patient flow, scheduling, and handling communication to ensure efficient operation.
Responsibilities
- Provides secretarial and administrative support using knowledge of medical terminology and procedures in a hospital, clinic, or laboratory environment.
- Compiles information for recording purposes and prepares reports.
- Screens and directs telephone calls, schedules appointments, greets patients, visitors, and maintains patient flow.
- Acts as a liaison with Patient Accounting and/or Physician billing services as required to clarify billing and charge issues.
- Produces, processes and maintains required documentation and reports such as productivity/utilization, medical records, customer surveys, audits, financial reports, staff certifications/licenses.
- Schedules management appointments, meetings, conferences. Prepares meeting minutes and memos. May maintain calendars/itinerary for management personnel as requested.
- Assists in orienting new office staff; participates in performance improvement initiatives; coordinates and maintains support personnel schedules.
- May lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow.
- Maintains office equipment (copier, fax, etc.), ensures par levels of office supplies and maintains disposition of clinical materials as required by regulatory agencies.
Requirements
- Proficiency in using computers (data entry, word processing, report production).
- Working knowledge of medical terminology.
- Excellent communication skills (verbal-written-listening) in order to interact with patients, medical staff and other internal/external clientele.
- Strong organizational skills ability to use sound judgment to prioritize duties.
- Familiarity with department policies and procedures or ability to quickly learn and operate within those parameters.
- One year experience in a medical setting preferred.
Benefits
- medical/prescription, dental and vision insurance
- health and dependent care flexible spending accounts
- 403(b) (401(k) subject to collective bargaining agreement)
- paid time off
- paid sick leave as provided under state and local paid sick leave laws
- short-term disability and optional long-term disability
- colleague and dependent life insurance and supplemental life and AD&D insurance
- tuition assistance
- employee assistance program that includes free counseling sessions
Job title
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