Medical Secretary role providing clerical support to clinicians and managing patient interactions in a medical practice. Focused on efficient office operations and maintaining patient confidentiality.
About the role
- Executive Assistant managing CMO's calendar and travel arrangements at Maison Valentino. Collaborating with various stakeholders and ensuring effective communication to enhance productivity.
Responsibilities
- Manages the CMO's calendar, organizing appointments and meetings efficiently.
- Coordinates detailed travel arrangements and itineraries.
- Processes travel and departmental expenses for the CMO using SAP/Concur in a timely and accurate manner.
- Assists the CMO in reviewing and approving travel requests and expenses for team members.
- Handles routine and special correspondence, with minimal direction, ensuring effective and clear communication internally and externally.
- Creates workflows for internal approvals, team meetings, updates, and team-building activities – to enhance efficiency, alignment and ensure progress.
- Maintains regular communication with other stakeholders involved in cross-functional projects and deadlines.
- Provides ad hoc and personal support while demonstrating a proactive mindset and commitment to continuous improvement.
Requirements
- At least 3 years of relevant experience in executive support, project management or communications.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and web based tools.
- Excellent communication and interpersonal skills, with the ability to build trust and respect with teams and colleagues at all levels.
- High level of discretion and confidentiality, and a strong work ethic.
- Highly reliable, flexible, and adaptable in a dynamic and fast-moving environment.
- Highly organized and structured, with strong attention to detail.
- Team player, comfortable communicating with leaders and their teams.
- Fluent in Italian and English with excellent written and verbal skills. French is a plus.
Benefits
- None listed
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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