Administrative Assistant supporting the execution of operations in Facilities Services for LOTS Group. Ensuring organizational functionality and corporate service continuity in São Paulo, Brasil.
About the role
- Assistente Administrativo at V3A supporting administrative and financial operations for project efficiency and compliance. Opportunity for autonomy and improvement in a creative environment.
Responsibilities
- Handle the administrative and financial demands of the unit, directly contributing to the quality, speed, and effectiveness of deliverables and project closeouts.
- Operate project management platforms and internal systems, ensuring proper recording, monitoring, and updating of information.
- Ensure full compliance with administrative and financial processes, reviewing documents and information with attention to detail.
- Provide administrative support to the unit's staff, promoting an organized and efficient work environment.
- Prepare and organize all documentation required for projects.
- Submit documents for company qualification with suppliers and clients.
- Manage expense reports and account reconciliations, create payment orders when necessary, and follow the entire workflow until project closure.
- Verify invoices and take appropriate action in cases of discrepancies.
- Interact with relevant internal areas, meeting deadlines and adhering to company policies and procedures.
- Assist in organizing and scheduling meetings, as well as managing rooms and resources.
- Propose and implement improvements to the unit's administrative processes.
- Develop and maintain control and organizational spreadsheets.
- Perform other related duties as directed by immediate leadership.
Requirements
- Currently enrolled in a bachelor's degree program in Administration, Project Management, or related fields.
- Intermediate knowledge of Microsoft Office Suite (especially Excel).
- Strong verbal and written communication skills.
- Proactivity, flexibility, and commitment to deadlines and quality.
- Organizational skills and attention to detail.
- Ease in interpersonal relationships and ability to work in a team.
Benefits
- Hybrid work
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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