Administrative Assistant supporting the execution of operations in Facilities Services for LOTS Group. Ensuring organizational functionality and corporate service continuity in São Paulo, Brasil.
About the role
- Administrative Assistant Professional supporting UW-Green Bay’s mission to enhance lifelong learning opportunities. Provides essential support for professional development programs and administrative operations.
Responsibilities
- Supports UW–Green Bay’s mission to expand access to high-quality, lifelong learning across Northeast Wisconsin.
- Helps advance the University’s strategic priorities by ensuring professional development programs, trainings, and events are delivered smoothly, efficiently, and with a strong focus on service.
- Provides essential administrative, financial, and operational support, including managing registrations, processing financial transactions, coordinating instructors, supporting program logistics, and delivering excellent customer service.
- Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
- Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
- Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums.
- Prepares and audits complex records, edits documents, and reviews work done by others.
Requirements
- Associate's degree
- 1 year of professional experience
- Strong written communication and administrative skills with a high level of detail
- Excellent customer service and relationship-building skills
- High level of computer proficiency and ability to use database, spreadsheet, web conference, presentation, and word processing software applications
- Ability to work effectively as a team and independently in a high-volume work setting
- Must be self-motivated and able to work independently to complete projects
- A valid Wisconsin driver’s license and a working vehicle to travel and ability to obtain driver authorization through the University
- Bachelor’s degree (Preferred)
- 2 years of professional experience (Preferred)
- Experience in working with adult learners (Preferred)
- Experience in higher education or training and development (Preferred)
Benefits
- several health insurance options, with annual deductibles as low as $250/individual and $500/family.
- dental insurance
- vision insurance
- several life insurance options
- AD&D and Accident insurance
- Flexible Spending and Health Savings Accounts.
- participation in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service.
- supplemental retirement savings programs including a 403(b) and Deferred Compensation.
- several types of paid leave benefits
- 9 legal holidays
- 36 hours of personal holiday
- between 96-130 hours of sick leave annually
- paid parental leave.
- 13-27 days of vacation each year, depending on years of service and employment type.
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