Administrative Assistant supporting the execution of operations in Facilities Services for LOTS Group. Ensuring organizational functionality and corporate service continuity in São Paulo, Brasil.
MH
Onsite Administrative Assistant 3
Posted yesterday
About the role
- Administrative Assistant supporting B-21 bomber unit operations and administrative tasks at Whiteman Air Force Base (AFB), engaging with multiple organizational aspects.
Responsibilities
- Perform normal office functions such as: Set up and maintenance of files
- Screening phone calls and making proper referrals
- Arranging meetings and conferences
- Receiving, referring, or answering mail
- Review draft and finished documents for appropriate grammatical usage
- Answers questions relating to office operations and established policies and procedures
- Gather, compile, and report on information relevant to supervisors assignment
- Document key points, decisions, & lessons learned from all meetings
- Manage contractor access program
- Build wing bed-down calendar
- Manage temporary duties (TDYs), schedules, conferences, and telecoms
- Requires access to "my suite of applications". Examples include but are not limited to: My eval, My decs, My report, My fitness , My biz, AMS, MilPDS, BLSDM, DTS, and Leave Web
- Coordinates with installation protocol office on any visit requests coming to the PIO
Requirements
- High School Diploma or equivalent and 4 years additional education and/or related experience.
- Minimum of four (4) years of U.S. Air Force administrative support experience
- Proficiency with Defense Travel System and Joint Travel Regulations.
- Position will manage TDY orders and/or authorizations for PIO employees
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom in a Windows environment
- Flexibility to track, prioritize, and execute multiple simultaneous responsibilities in various parts of the organization
- Outstanding organizational skills, attention to detail, and superb interpersonal, communication, and teamwork skills
- Ability to exercise confidentiality and discretion
- Ability to anticipate and troubleshoot problems and exhibit significant flexibility in accommodating the necessary work demands
- Must be a U.S Citizen
- Must have the ability to obtain a security clearance
Benefits
- best-in-class medical, dental and vision plan choices
- wellness resources
- employee assistance programs
- Savings Plan Options (401(k))
- financial planning tools
- life insurance
- employee discounts
- paid holidays
- paid time off
- tuition reimbursement
- early childhood and post-secondary education scholarships
- Bonus/other non-recurrent compensation occasionally offered for qualified positions
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