Executive Assistant role supporting multiple VPs/Directors within GM's Infrastructure & Corporate Citizenship function. Requires organization, adaptability, and proficiency in MS Office and Slack.
About the role
- Senior Administrative Assistant supporting UNCF’s Development department. Managing office tasks including scheduling, correspondence, and supplies with 5-7 years experience required.
Responsibilities
- Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair
- Process invoices and forms for the department
- Update and manage an accurate filing system
- Check records, forms and reports for completeness and accuracy
- Process incoming gifts and maintain records
- Screen telephone calls and respond appropriately
- Prepare and handle routine correspondence
- Coordinate meeting arrangements and take clear minutes
- Arrange and confirm staff travel
- Prepare expense reports for VP review
- Serve as a liaison to other departments
Requirements
- High school diploma required; college experience strongly desired
- 5-7 years administrative assistance/secretarial experience required
- Excellent phone etiquette
- Strong organizational, interpersonal and listening skills
- Ability to work under pressure in a fast paced, deadline-oriented environment
- Experience with complex scheduling and calendar management
- Ability to prioritize and manage multiple projects simultaneously
- Initiative and ability to work well independently and in a group
Benefits
- Medical, Dental & Vision
- Vacation, Sick & Personal Leave
- Life Insurance (Basic & Optional)
- Flex Spending Accounts
- 403(b) Retirement Account
- Holiday Savings Plan
- Annual Success Sharing
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