Hybrid Executive Assistant

at Thermo Fisher Scientific

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Senior, Lead
• Salary: $35 - $48 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Bohemia, United States

About the role

• Executive Assistant providing administrative support to Vice Presidents at Thermo Fisher Scientific. Ensuring seamless communication and coordination of tasks across the organization.

Responsibilities

• Provide impeccable administrative support to our executives, ensuring seamless coordination of their calendars, managing travel arrangements, and organizing meetings and events
• Review and process expense reports
• Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail
• Handle confidential and sensitive information with the utmost professionalism and discretion
• Collaborate with cross-functional teams to facilitate effective communication and information flow
• Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills
• Conduct research and compile data to support decision-making processes
• Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities
• Contribute to the successful implementation of special projects, demonstrating a proactive and ambitious approach

Requirements

• Proven experience as an executive assistant or in a similar administrative role
• Exceptional proficiency in Microsoft Office Suite and other relevant software
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously
• Excellent verbal and written communication skills, with a keen eye for detail
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• High school diploma required
• Associate’s degree in Secretarial Science, Business, or related field preferred
• 10+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred

Benefits

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount