Hybrid Administrator

at The Tri-M Group, LLC

• Job title: Administrator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $25 - $30 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Kennett Square, United States

About the role

• Administrator Systems providing administrative support to the BAS business unit at The Tri-M Group. Ensuring operational efficiency and compliance with company policies in a hybrid work environment.

Responsibilities

• Responsible for providing overall administrative support to the BAS business unit
• Performs administrative tasks for the entire business unit as needed ensuring operational efficiency
• Complies with and ensures compliance with all Tri-M safety policies and procedures
• Complies with and ensures compliance with all Tri-M employment policies and procedures including standards of conduct and appearance to reflect positively on the Company
• Processes all contract and work order initializations, including change order documentation, and ensures all information is entered into our accounting system accurately
• Responsible for the timely completion of contract, T&M and work order billing from preparation to data entry into our accounting system
• Prepares monthly cost/revenue reports as needed ensuring all costs are covered with adequate invoicing
• Assists with project closeout documentation including warranty letters and other related documentation
• Processes certificates of insurance and bid bond applications for respective projects
• Assists our AR clerk with collections as needed and attends bi-weekly AR meetings
• Responsible for the preparation of all contract documentation for signature
• Uploads pertinent documentation to ProNav on respective projects as needed
• Assists other administrative staff when needed during busy periods
• Provides phone support for respective business units
• Ensures project filing and archiving are current and accurate
• Ensures accuracy of invoice coding, job cost coding and contract values in accounting system
• Attends applicable division meetings and prepares minutes as needed
• Performs other tasks as assigned.

Requirements

• High school diploma or equivalency
• Post high school training preferred
• Minimum 5 years’ experience in administrative work
• Experience with construction terminology preferred, but not required
• Ability to operate basic office equipment
• Intermediate level of computer literacy including word processing, formatting spreadsheets, processing emails and database management
• Above average math skills
• Excellent customer service skills
• Ability to work in a fast-paced environment and meet deadlines as part of a team
• Good attention to detail and self-starter.

Benefits

• Fair and competitive pay
• Comprehensive Medical, Prescription, Vision and Dental Insurance
• HRA Spending Account
• Employer-paid Life and AD&D Insurance
• Seven Paid Holidays
• Vacation/Sick/ Personal Leave
• 401k Retirement Program with Company Match
• Employee Assistance Program
• And much more!