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About the role
- Administrator Systems providing administrative support to the BAS business unit at The Tri-M Group. Ensuring operational efficiency and compliance with company policies in a hybrid work environment.
Responsibilities
- Responsible for providing overall administrative support to the BAS business unit
- Performs administrative tasks for the entire business unit as needed ensuring operational efficiency
- Complies with and ensures compliance with all Tri-M safety policies and procedures
- Complies with and ensures compliance with all Tri-M employment policies and procedures including standards of conduct and appearance to reflect positively on the Company
- Processes all contract and work order initializations, including change order documentation, and ensures all information is entered into our accounting system accurately
- Responsible for the timely completion of contract, T&M and work order billing from preparation to data entry into our accounting system
- Prepares monthly cost/revenue reports as needed ensuring all costs are covered with adequate invoicing
- Assists with project closeout documentation including warranty letters and other related documentation
- Processes certificates of insurance and bid bond applications for respective projects
- Assists our AR clerk with collections as needed and attends bi-weekly AR meetings
- Responsible for the preparation of all contract documentation for signature
- Uploads pertinent documentation to ProNav on respective projects as needed
- Assists other administrative staff when needed during busy periods
- Provides phone support for respective business units
- Ensures project filing and archiving are current and accurate
- Ensures accuracy of invoice coding, job cost coding and contract values in accounting system
- Attends applicable division meetings and prepares minutes as needed
- Performs other tasks as assigned.
Requirements
- High school diploma or equivalency
- Post high school training preferred
- Minimum 5 years’ experience in administrative work
- Experience with construction terminology preferred, but not required
- Ability to operate basic office equipment
- Intermediate level of computer literacy including word processing, formatting spreadsheets, processing emails and database management
- Above average math skills
- Excellent customer service skills
- Ability to work in a fast-paced environment and meet deadlines as part of a team
- Good attention to detail and self-starter.
Benefits
- Fair and competitive pay
- Comprehensive Medical, Prescription, Vision and Dental Insurance
- HRA Spending Account
- Employer-paid Life and AD&D Insurance
- Seven Paid Holidays
- Vacation/Sick/ Personal Leave
- 401k Retirement Program with Company Match
- Employee Assistance Program
- And much more!
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