Hybrid Marketing Events Coordinator

at Tevora

• Job title: Marketing Events Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $27 - $33 per hour
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Fairfax, United States

About the role

• Marketing Events Coordinator at Tevora coordinating luxury marketing events across the country. Responsible for event logistics and maintaining high standards of customer experience.

Responsibilities

• Travel regularly across country to coordinate and execute marketing events
• Event research and planning for marketing events
• Coordinate day-to-day execution for specific events and on-site logistics, including budget coordination and sponsor communication, with input from Manager and Director.
• Complete duties associated with event logistics including confirmation emails and calls; nametags and sign-in sheet creation
• Obtain presentations from director and sponsors
• Maintain sponsor communication regarding pre-event logistics and post-event wrap up
• Maintain sales/consulting team communication pre and post event
• On-site event coordination. Overnight travel required
• Conduct post-event duties, including sending final attendee list to sales operations and logistical wrap up on attendance and budget to manager the day after the event
• Submit invoice request to accounting
• Interface with sales representatives to promote events to prospects
• Maintain accurate and up-to-date records of event details in project management tools such as CVENT and Monday.com
• Manage sourcing and purchasing branded swag and promotional items
• Manage expense reports for events team
• Event registration software management (Cvent)
• Collaborate with Internal Marketing Manager on internal events, to include holiday party and other events as needed.
• Required to work in the Fairfax, VA, office twice a week while Tevora is on a hybrid work schedule. Subject to change.
• Administrative office management duties, such as mail processing, supply and snack ordering and organization, etc.
• Other duties as assigned by marketing leads.

Requirements

• Bachelor's degree in marketing, events planning, or related field
• 3-5 years of hands-on event planning experience
• Proven ability to work with clients or internal stakeholders
• Self-starter with the ability to work independently or with a team
• Exceptional verbal and written communication skills
• Strong attention to detail and organizational skills
• Flexible and adaptable
• Working knowledge of communications and/or design software such as Word, PowerPoint, Excel, Canva, CVENT, etc.
• Experience with planning software such as Monday

Benefits

• Comprehensive benefits offering
• Paid time off and holidays
• 401 (k) with Company match
• Vibrant work culture