Hybrid People Operations Specialist

at TENEX.AI

• Job title: People Operations Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Tech skills: Cyber Security
• Location requirements: Hybrid, Kansas City, United States

About the role

• People Operations Specialist overseeing employee onboarding and operational efficiency at TENEX. Involved in HR processes, office management, and employee engagement initiatives in a hybrid work environment.

Responsibilities

• Maintain and update employee data in the HRIS, ensuring accuracy, confidentiality, and compliance with all employment regulations.
• Support benefits administration, open enrollment, and leave management (FMLA, PTO, etc.).
• Ensure compliance with federal, state, and local labor laws, including required postings and policy adherence.
• Partner with leadership to improve People Operations processes, communication, and employee engagement initiatives.
• Own the new hire lifecycle from offer acceptance through the first 90 days, creating a seamless and engaging onboarding journey.
• Coordinate all pre-employment activities (background checks, I-9s, new hire paperwork).
• Manage IT and workspace setup, equipment distribution, and system access in partnership with IT.
• Deliver a high-touch, consistent New Hire Orientation and ensure smooth integration into company culture.
• Serve as the primary point of contact for onboarding questions from new hires and hiring managers.
• Oversee day-to-day operations of the Overland Park office, ensuring a clean, safe, and efficient workspace.
• Manage vendor relationships (e.g., facilities, catering, supplies, cleaning, maintenance).
• Administer security badges, visitor access, and office safety procedures.
• Coordinate onsite meetings, team gatherings, and company events.
• Manage office inventory and ensure availability of food, beverages, and supplies.
• Coordinate and manage daily lunch orders, including catered or individual meal options, to ensure a positive and consistent in-office experience.

Requirements

• 3+ years of progressive experience in a blended role covering People Operations and New Employee onboarding.
• Proven ability to handle sensitive and confidential information with discretion.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal and written/verbal communication skills.
• Experience working in a high-growth company, technology, or cybersecurity environment.
• Experience in a role with direct new employee onboarding responsibility.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.

Benefits

• Opportunity to make a significant impact on the security posture of TENEX and its customer base.
• Work with cutting-edge AI capabilities and technologies with a driven and passionate team.