Secrétaire médical assistant les professionnels de santé dans le suivi individuel des salariés. Garantissant l’image du centre et gérant l’accueil et l administratif.
About the role
- Executive Assistant providing administrative support to systems delivery team in Kuwait. Fluent in English and Arabic, managing documents and communication with stakeholders.
Responsibilities
- Focused on attention to detail, ensuring all Administration related objectives are compliant and completed
- Ensure the office environment remains organised, ensuring proper inventory of office supplies and equipment, as well as coordinating procurement activities as necessary
- Manage the receipt, distribution, and filing of incoming and outgoing documents (RFIs, submittals, drawings, etc.) related to each project
- Maintain accurate records of office expenses, project-related invoices, and general administrative costs, assisting in budget preparation and financial reporting
- Provide administrative support for project meetings, including preparing agendas, taking minutes, and tracking action items
- Coordinate with the project team to collect, review, and distribute documentation, ensuring compliance with company standards and project requirements
- Monitor and track document-related deadlines, ensuring documents are reviewed and approved within project timelines
- Prepare and maintain project-specific document registers and transmittals
- Develop and implement document management procedures to ensure all project documentation, including drawings, contracts, change orders, reports, and correspondence, are correctly classified, archived, and readily accessible
- Assist in tracking project milestones, ensuring timely submission of required documentation to stakeholders and regulatory bodies
- Assist with preparing, organising, and maintaining all necessary documentation for project audits and client inspections
- Liaise with Government Authorities, coordinate and track the issuance of project-related approvals, permits, and certifications
Requirements
- Fluent English and Arabic, written and oral
- Excellent communication and interpersonal skills
- Confident, pro-active and self-motivated with a positive attitude and desire to deliver high quality results
- Highly organised, with a meticulous attention to detail and proven administration experience
- Work well and accurately under pressure to meet deadlines
- Ability to multitask and know how to prioritise daily activities, while following the established procedures
- Comfortable with using IT communication and file sharing systems such as Word, Excel, Powerpoint, Teams, SharePoint, ShareFile etc
Benefits
- Excellent pay
- Benefits package that includes private medical care
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Administrative role in clinical institute managing office tasks like scheduling and correspondence. Handling data management and supporting events for the Homburg university medical center.
Company Secretary & Governance Advisor role supporting internal and external clients' company secretarial needs. Assisting client meetings and managing statutory requirements within the law firm.
Executive Assistant to the CEO supporting AI - centric strategic projects with measurable business impact at Vicoland. Collaborating directly with the CEO and cross - functional teams in a hybrid work environment.
Executive Assistant supporting the MD and CEO at Accu, a company providing cutting - edge component buying experience. Involved in strategic decision - making and operations in a fast - growing environment.
Personal Assistant supporting business operations within 3173 Group, a pensions consultancy. Managing front office tasks and administrative duties for an efficient team environment.
Personal Assistant supporting office administration and front desk reception in a pensions firm. Handling office stock, travel, and compliance tasks in a busy environment.
Secrétaire médicale gérant le secrétariat des hôpitaux de jour à l'Hôpital Suburbain du Bouscat. Requiert des compétences en organisation et gestion des demandes des patients.
Executive Assistant supporting the leadership team at Alto Neuroscience, managing logistics and office operations. Requires high - level support for board meetings and executive schedules.
Executive Assistant at Croud, a digital marketing agency, managing logistics for the Executive team. Responsibilities include scheduling, travel coordination, and administrative support in a hybrid model.