Executive Assistant providing administrative support to multiple executives in the engineering sector. Managing communications, scheduling, and organizational tasks within a hybrid work environment.
About the role
- Executive Assistant providing administrative support for leadership in a healthcare solutions company. Involves scheduling, communication, and coordination of activities, with a focus on healthcare.
Responsibilities
- Providing comprehensive administrative support for the SVP, IP&SS Global Portfolio of the Medical Surgical business
- Supporting and proactively anticipating work needs of the IP&SS Global Portfolio leadership team
- Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, and making necessary arrangements to set-up meeting space
- Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries
- Briefing on items for consideration
- Supporting organization employee engagement activities
- Direct interaction with executive-level customers, and Health Care professionals on behalf of the business
- Interpreting and administering corporate policies and procedures
- Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports
- Suggesting and implementing improvements to office and department procedures, methods, and quality goals
- Managing confidential, sensitive and restricted business information, and supporting executive level professionals
- Other duties as assigned by leader
Requirements
- Bachelor’s Degree or higher from an accredited university AND (2) two years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
- High School Diploma/GED from an accredited institution and a minimum of (7) seven years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
- Advanced proficiency in MS Office including Outlook, Word, Excel, and PowerPoint
- Highly developed written and oral communication skills
- Demonstrated ability to balance multiple priorities
- Strong attention to detail in all tasks and documentation
- Excellent organizational skills
- Strong interpersonal skills with the ability to interact professionally with all levels of the organization
- Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administrative Professional (CAP)
- Experience with financial and employee data systems such as SAP, Workday, Concur expense reporting, etc.
- Previous experience supporting executives in the medical technology sector
- 2 years of experience in a Marketing support role
Benefits
- Medical, Dental & Vision
- Health Savings Accounts
- Health Care & Dependent Care Flexible Spending Accounts
- Disability Benefits
- Life Insurance
- Voluntary Benefits
- Paid Absences
- Retirement Benefits
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