Executive Assistant supporting senior and executive leadership with administrative duties in a hybrid environment. Coordinate scheduling, travel, and meetings while maintaining confidentiality and professionalism.
About the role
- Personal Assistant providing administrative support to the Head of Unit Clayton Mental Health at Monash Health. Coordinating day-to-day operations and communication between internal and external stakeholders.
Responsibilities
- You will provide high-level administrative and organisational support to the Head of Unit Clayton Mental Health / Deputy OM Clayton Mental Health.
- You will work closely with these leaders to coordinate day-to-day operations, assist with managing priorities, prepare documentation and reports, and support communication between internal and external stakeholders.
- Preparing executive level presentations, reports and documents.
- Co-ordination and management of office communications, management of diaries, schedules, meetings, roster, leave and UKG management of senior medical staff, leave management of junior medical staff and other logistical arrangement as directed.
- Extensive Diary Management.
- Coordinating meetings including venue bookings, preparing agendas and minutes.
- Drafting communications, completion of projects and maintaining data as required.
- Providing efficient and effective administrative support and office management.
- Participating in Zone Warden roster.
Requirements
- Previous experience working as an Executive, Personal or administrative assistant at Executive level.
- Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered.
- Advanced knowledge in computer software applications (M365, Outlook, Word, Excel, PowerPoint).
- Excellent customer service skills and a high standard of both written and verbal communication skills.
- The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team.
- Good organisational skills and be comfortable prioritising and meeting multiple demands.
- Excellent interpersonal and communication skills.
- Good working knowledge of hospital administrative processes and hospital systems (UKG, Oracle, BEIMS, Riskman, E-Hub) is desirable.
Benefits
- All our full-time employees have the opportunity to accrue a day off every four weeks.
- Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base.
- Avenues to further develop your leadership and project management skills.
- Mentorship and career guidance.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Senior Assistant Company Secretary at Collinson managing governance and compliance for regulated Insurance Companies and entities. Providing secretariat services and supporting Board activities in London.
Executive Assistant providing outstanding C - suite level support at LADbible Group. Manage complex schedules, coordinate travel, and ensure the Executive team operates efficiently.
Executive Assistant managing C - Level support and project initiatives for Drug Hunter’s leadership team. Ensuring efficient operations and communication as the company expands globally.
Administrative Assistant providing essential support to the team at Syntax. Coordinating meetings, managing schedules, and handling office logistics for smooth operations.
Executive Assistant supporting the Global Chair at Egon Zehnder, coordinating travel and stakeholder communications. Ensuring efficient calendar and operations management within a leadership advisory firm.
Executive Assistant providing vital support to Digital & Technology leaders at Yum! Ensuring smooth operations, efficient calendar management, and effective team coordination.
Personal Assistant supporting a private family in Boulder, Colorado with administrative tasks and in - home support. Focus on building trust and communication while assisting with various responsibilities.
Executive Assistant providing administrative support to Senior Vice Presidents at McKesson. Organizing schedules, meetings, and travel while maintaining clear communication among teams.
Executive Assistant providing comprehensive support to Allegro's Executive Team. Managing communications, calendars, and key projects for international e - commerce initiatives.