Executive Assistant supporting senior and executive leadership with administrative duties in a hybrid environment. Coordinate scheduling, travel, and meetings while maintaining confidentiality and professionalism.
About the role
- Executive Assistant supporting CEO with operational excellence at a leading media agency. Managing calendars, preparing presentations, and optimizing internal processes in Cologne office.
Responsibilities
- Central point of contact between the CEO/Managing Director, the organization and the operational business — with a strong focus on efficiency, strategy implementation and operational excellence
- Proactive management of calendars, appointments, email inboxes, contacts, business travel and expenses for the managing partners
- Preparation, revision and visual design of presentations, reports and decision documents
- Independent planning, coordination and execution of projects and events at the House of Communication Cologne
- Analysis, optimization and further development of internal processes and structures to increase operational efficiency
- Supporting the executive management on strategic issues and in decision-making
- Cost monitoring and control, especially for internal recharges and allocations
- Close collaboration with teams and leaders, support in personnel development and people-related topics, and promotion of an open, trusting corporate culture
Requirements
- Completed commercial vocational training or a university degree
- Extensive professional experience in a comparable role
- Strong knowledge of the agency industry and ideally an understanding of how agencies operate and function
- Excellent communication skills, independence and a strong service orientation
- Meticulous working style combined with strong organizational skills
- Self-directed and productive work approach and the ability to manage multiple projects simultaneously
- High level of discretion and trustworthiness when handling sensitive information
- Team player, resilient and highly adaptable
- Strong organizational aptitude
- Solid MS Office skills
- Good written and spoken English
Benefits
- Onboarding: welcome meeting, onboarding day — we ensure your perfect start
- Professional development: your growth matters to us. Whether through our internal Campus training program, optional language courses or regular coaching sessions — we keep you up to date!
- Flexibility: with flexible working hours, remote working options and job-sharing models you can adapt your work to your life — not the other way around
- Fun: work also requires breaks — with regular after-work and team events you'll have plenty of opportunities
- Accessibility: our modern office in the heart of Cologne is conveniently located and easy to reach
- International environment: as an internationally active agency group you'll have the opportunity to network and exchange ideas with colleagues from diverse disciplines around the world
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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