About the role

Executive Assistant providing comprehensive support to Allegro's Executive Team. Managing communications, calendars, and key projects for international e-commerce initiatives.

Responsibilities

Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination
Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy
Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings
Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives
Draft, review, and manage executive-level communications such as emails, reports, and presentations
Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions
Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met
Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda
Provide administrative support for company-wide initiatives, events, and strategic planning
Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

Minimum of 3 years of experience supporting Executive Members, preferably in an international environment
Proven experience in e-commerce or marketplace is a plus
Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues
Ability to communicate effectively with diverse personalities and cultures
High level analytical skills and experience with data collection and analysis
A proactive, goal-driven, and business-oriented mindset
Ability to respond to pressure, deal with adversity, and overcome challenges
English level min C.1
Category B driving licence is a plus

Flexible working hours in a hybrid model (4/1)
30 days of occasional remote work
Annual bonus based on your annual performance and company results
Well-located offices (e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms)
A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)
English classes that we pay for related to the specific nature of your job
A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings
An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal
Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy