Administrative Assistant providing efficient and confidential support in a healthcare clinic at Barwon Health, focusing on clerical and reception responsibilities in a multi - disciplinary team environment.
About the role
- Administrative Assistant supporting the East Harbour Transit Hub Alliance project with administrative tasks and management support. Collaborating with a high-performing project team in Toronto.
Responsibilities
- Draft and disseminate correspondence for management personnel
- Manage all aspects of internal and client meetings, including agenda preparation, filing correspondence, and distributing minutes to stakeholders
- Provide accurate information and customer service to clients, vendors, subcontractors, and community stakeholders
- Coordinate management diaries, which includes scheduling and calendar planning
- Utilize key software packages and online data management systems, ensuring information is up to date
- Assist Project Director with general administrative activities such as travel booking and data upload
- Support the broader project administration team in areas such as procurement and training
Requirements
- At least 2 years proven experience as an Administrative Assistant in a project environment
- Experience of providing a high quality and efficient administration service
- Team player with ability to work autonomously and communicate at all levels with a positive, pro-active approach
- Excellent working knowledge of Microsoft Office suite of products (MS Word, Teams, Outlook, Excel, PowerPoint)
- Great interpersonal skills (tact, integrity, confidentiality, patience, and ability to get on well with all levels of staff)
Benefits
- Competitive compensation
- Employee recognition
- Flexible benefits tailored to health, wellbeing, financial and lifestyle needs
- Diverse opportunities for training and professional development
- Hybrid working culture
- Generous time-off policies
Job title
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Experience level
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Degree requirement
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