Hybrid Workplace Experience Manager – 12-months contract

at Shiftmove

• Job title: Workplace Experience Manager – 12-months contract
• Job type: Contract
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Berlin, Germany

About the role

• Workplace Experience Manager ensuring smooth office operations and employee experience initiatives across Berlin. Coordinating logistics and supporting leadership within a hybrid work environment.

Responsibilities

• Own day-to-day workplace operations in Berlin, including vendor coordination (facilities, cleaning, suppliers)
• Coordinate office logistics across DACH locations (including Poland and Zurich), with occasional travel
• Act as the primary point of contact for employees and stakeholders on workspace-related topics
• Plan and deliver employee experience initiatives, including events, onboarding moments, and culture activities
• Ensure offices support hybrid work through functional, welcoming, and well-organised environments
• Provide Executive Assistant support to the management team (calendar management, meeting preparation, follow-ups, action tracking)
• Manage budgets, invoices, travel tools, and operational documentation
• Prioritise requests, track decisions, and ensure reliable execution across recurring and ad-hoc tasks

Requirements

• Experience in Workplace Experience, Office Management, or Executive Assistant roles
• Strong execution and prioritisation skills in fast-paced environments
• Experience working with external vendors and service providers
• Confidence supporting leadership with discretion and reliability
• A structured, proactive, and solution-oriented mindset
• Comfort working across locations and cultures
• Fluency in English and German

Benefits

• Vacation: 30 days
• Urban Sports Club membership, Hrmony subscription, JobRad, or a subsidy for a BVG ticket.
• 1 mental health day per year and access to the Nilo.health platform.
• Clear career paths and an annual learning budget, among other opportunities.
• Home Office? No problem! We have a beautiful office in the heart of Berlin where we meet twice a week.
• Up to 12 weeks of remote work from any country or continent you want!
• We want to hire you for your expertise and knowledge, and we’ll give you the space to do your best work.
• We are profitable, generate more than €90M in ARR, and continue to grow, in a highly sustainable way, backed by a leading private-equity firm focused on technology and software.
• You’ll join a highly collaborative and high-performing team where you can contribute ideas, challenge others, and be challenged yourself.