Executive Assistant at a leading media agency in Germany managing internal operations and supporting strategic initiatives. Focusing on efficiency and project management to improve workflow and collaboration.
About the role
- Executive Secretary responsible for scheduling, travel coordination, and meeting preparation at Shaw Industries. Providing essential administrative support to senior leaders in a fast-paced environment.
Responsibilities
- Provide essential administrative support to Shaw’s senior leaders, ensuring efficient scheduling, travel coordination, expense processing, and meeting preparation.
- Type letters, inter-office correspondence, narrative and statistical reports.
- Independently prepare correspondence and recurring reports for sales leaders.
- Arrange sales meetings and events.
- Coordinate customer events.
- Receive and screen visitors and telephone calls.
- Ability to perform secretarial duties with speed and accuracy with little supervision.
- Handle incoming/outgoing correspondence.
- Requisition supplies, furniture, and equipment.
- Maintain organizational structure for portions of the Residential Retail sales force.
- Coordinate meals for group meetings.
- Ensure that needed spreadsheets/reports and tracking information are keyed on a daily, weekly, or monthly basis.
- Work closely with Senior Management, scheduling meetings, etc.
- Make travel arrangements.
- Process and submit expense reports.
- Work at markets as requested by management.
Requirements
- Minimum 3 years Administrative experience required
- Proficient in MS Office.
- Must have excellent computer, communication, oral, and written skills
- Must be courteous and pleasant with both visitors and callers.
- Must be able to comprehend and analyze written reports.
- Must be able to communicate and interact effectively in a verbal and written fashion.
- Possess excellent time-management and organizational skills.
- Ability to be a team player.
- Possess excellent interpersonal skills and the ability to communicate effectively with all levels of personnel.
- Ability to work well under pressure.
- Excellent telephone skills and manners
- Ability to exercise independent judgment in prioritizing workload.
- Must have a good aptitude for computer and other office machinery
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Remote work options
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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