Payroll Operations Lead overseeing payroll processing operations and managing a team for agribusiness. Ensuring accuracy and compliance in payroll for thousands of agricultural workers.
About the role
- Senior Payroll & HR Advisor managing payroll processes for clients at SD Worx. Overseeing employee onboarding, documentation, and compliance in a dynamic HR environment.
Responsibilities
- Comprehensive handling of processes related to employee hiring and termination (contracts, annexes, notices, terminations, employment certificates)
- Creating and maintaining electronic personnel files in compliance with current regulations
- Registering and deregistering employees with the Social Insurance Institution (ZUS)
- Managing changes in employment conditions, working hours, pay rates, positions, etc.
- Issuing employee certificates (employment, earnings, for external institutions)
- Preparing payroll for various employee groups (employment contracts, mandate contracts, work contracts, appointments), including allowances, bonuses, deductions, overtime, and non-wage benefits
- Calculating and verifying payroll accuracy, monitoring payroll data correctness in the system
- Handling enforcement deductions, alimony, and other wage garnishments
- Preparing and submitting declarations to ZUS, PIT, PFRON, GUS, PPK
- Maintaining working time records – monitoring attendance, leave, sick leave, overtime, etc.
- Managing vacation, special leave, unpaid leave – recording and calculating limits
- Providing information and explanations regarding payroll settlements, absences, etc.
- Participating in payroll and HR audits and preparing required documentation
- Keeping up to date with changes in labor law, tax law, social insurance, PPK regulations and their impact on HR and payroll processes
- Ongoing contact with authorities and external institutions, preparing documentation during inspections
- Co-development and improvement of the HR and payroll system: Testing new features and updates of the HR and payroll system
- Reporting errors and irregularities – cooperating with the Development Team on diagnosis and resolution
- Proposing changes and improvements based on daily work experience and user feedback
- Verifying the accuracy of calculated data in the system (e.g., payroll lists, contributions, reports)
- Participating in internal team meetings and cross-team meetings to understand payroll processes, regulation updates, or coordinate team activities
Requirements
- Minimum 2 years of experience in a similar position, preferably in an outsourcing company or servicing multiple clients
- Practical knowledge of labor law, social insurance, tax regulations, and GDPR
- Experience in using HR and payroll systems (knowledge of Optima software will be an asset)
- Knowledge of Płatnik software and ZUS PUE portal
- Good knowledge of MS Office, especially Excel
- Communicative level of English
- Ability to work under time pressure and in a dynamic environment
- High accuracy, attention to detail, and responsibility
- Teamwork skills and good communication
- Client-oriented approach and high personal culture
- Higher education (preferred fields: Human Resources Management, Economics, Administration, Law, but not mandatory)
Benefits
- Stable employment conditions: permanent employment contract (after a 3-month probation period)
- Flexible working hours and remote work opportunities
- Private medical care (LuxMed)
- Cafeteria system / Sports card
- Lunch card (Edenred)
- Financial allowance for remote work
- Loans for employees
- Workation: possibility to work from any SD Worx location (4 weeks per year, EU only)
- Life insurance
- Holiday allowance
- Free language courses (during your working hours)
- Annual bonus
- Integration events
- Free parking spaces for employees
- Referral program
- PPK (Employee Capital Plans): 3.5% employer contribution
- Learning opportunities: through an individual development plan and professional training
- Career growth: whether you want to become more of an expert in your field or expand your knowledge horizontally, there’s always room to grow within SD Worx!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Payroll Consultant guiding small businesses on payroll and social legislation. Supporting clients and optimizing processes in a hybrid working environment.
Human Resources role at Groupe Wiiisdom Software ensuring compliance and supporting the staff. Direct collaboration with the VP People in a dynamic international Tech SaaS environment.
Payroll Support Assistant handling payroll processing and data management for GXO. Ensuring data integrity and compliance while supporting payroll delivery at the ASOS site in Barnsley.
Leading Payroll & People Data operations in a sustainable appliances company. Ensuring compliance and efficiency in payroll processes while managing a dedicated team in Germany.
Payroll Specialist managing payroll and personnel administration in a construction services company. Involves employee contracts management, payroll processing, and compliance with labor regulations.
HR Payroll Support Officer ensuring data accuracy and quality in payroll processes within an international team. Collaborating with Payroll and HR teams for operational support.
Payroll Admin Associate completing all requests and transactions efficiently for Manulife. Handle various work types while supporting internal teams and adhering to service levels.
Payroll & Benefits Specialist supporting HR operations at Biotage during an exciting growth period. Coordinating payroll, managing benefits, and supporting employee lifecycle needs.
Payroll Specialist at Linimed Gruppe GmbH managing payroll and accounting for healthcare professionals. Ensuring compliance with legal regulations and improving HR processes.