Senior Administrative Assistant supporting the AVP of Marketing in the US Respiratory Organization managing clerical duties and scheduling assignments. Requires advanced administrative experience and skills in handling complex tasks.
About the role
- Administrative Assistant handling administrative tasks and communication for Prospective Painting in Miramas, ensuring smooth daily operations and coordination of office activities.
Responsibilities
- Greet visitors, clients, suppliers and other external contacts in person and by phone
- Manage incoming and outgoing mail: receipt and sorting
- Draft and format correspondence; manage construction site disputes with the company lawyer — letters, minutes, reports and internal notes
- Manage office supplies: ordering and stock monitoring
- Maintain and update databases and tracking sheets (PPE, timekeeping, depot stock)
- Prepare tender submissions (calls for tenders)
- Assist site managers / works supervisors: handle routine administrative requests, prepare various quotes
- Schedule appointments and update intervention lists with social housing offices (HLM), local authorities and other partners
- Prepare estimates and subcontracting contracts; prepare and send contract documents after validation
- Monitor updates to administrative documents (URSSAF, insurance, etc.)
- Draft internal memoranda at management's request
- Track service vehicle maintenance and maintain the maintenance schedule
- HR follow-up: provide administrative information to management and manage employee leave
Requirements
- Administrative professional with experience in the construction sector
- Meticulous with excellent interpersonal skills
- Strong ability to draft formal official correspondence
- Experience managing administrative aspects of construction disputes and subcontracting contracts
- Technical expertise to manage tender (RFP) dossiers and to maintain complex Excel dashboards
- Ability to work independently, coordinate daily unforeseen issues, and ensure up-to-date social and administrative company records
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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