Legal Secretary for the Office of Administrative Hearings responsible for tasks related to the flow of hearings. Engaging with stakeholders and preparing cases for appeals while ensuring compliance.
About the role
- Legal Assistant providing legal administrative support to the Legal Services team at Peel Region. Organizing legal files and managing various administrative tasks within a dynamic legal environment.
Responsibilities
- Organize and Maintain Legal Files: Keep a high volume of legal documents in order, ensuring easy access and retrieval.
- Manage Filing Systems: Develop and maintain efficient filing systems and a law reference library, responding to information requests via email and phone.
- File Activity Coordination: Independently monitor file activities, screen correspondence, and prepare draft responses to ensure timely communication.
- Calendar Management: Schedule meetings and maintain the calendars of our solicitors, optimizing their time and workflow.
- Build Relationships: Foster collaborative relationships with internal and external stakeholders to facilitate smooth information flow.
- Docket Keeping: Operate a docket system, prepare journal entries, and manage internal charge-backs effectively.
- High-Quality Documentation: Transcribe dictation, draft correspondence, reports, by-laws, memos, and conduct title searches using Teraview for real estate transactions.
- Purchasing Coordination: Oversee purchasing and document execution procedures, preparing purchase orders and related documentation.
Requirements
- Post-secondary education in legal office administration
- Minimum of five years relevant experience in a law office
- Combination of education and experience may be considered
- Proficient dictation and word processing skills, combined with a keen sense of accuracy and attention to detail
- Strong computer skills, utilizing MS Office to be able to deal with multiple tasks and priorities
- Excellent communication skills, both written and verbal
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
Benefits
- Comprehensive Health, Dental, and Vision plan (yes, even psychological health coverage) — starting on your very first day!
- OMERS Pension Plan: Automatic enrolment to help secure your future with peace of mind.
- Vacation Time That Grows: Start with 3 weeks of vacation per year— because work-life balance is important!
- Personal Days Just for You: Enjoy 3 paid personal days and floating holidays to recharge whenever you need.
- Wellness First: Flexible hours to fit your lifestyle and prioritize your health and well-being.
- Performance Pays Off: Annual performance reviews with merit increases — your hard work is recognized and rewarded!
- Supportive, Respectful Culture: Work in an environment where leadership truly cares, and inclusivity is celebrated.
- Learning & Growth: Access to tuition reimbursement and tons of development resources to keep you growing — whether in your career or on a personal level.
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