Personal Assistant providing administrative and organizational support to leadership at peopleworth. Thriving in a dynamic environment while maintaining efficiency and confidentiality in daily operations.
About the role
- Personal Assistant supporting Quantexa's Executive Committee. Facilitating communication and organization for senior leaders in a hybrid workplace.
Responsibilities
- **What you’ll be doing**
- Acting as the point of contact between our Senior Leaders and internal/external clients, distributing correspondence in an efficient and mindful manner.
- Creating, drafting and formatting a range of communications for diverse audiences and formats such as PowerPoint presentations and reports.
- Planning and coordinating off-sites, meetings and small team events for Senior Leaders and their teams.
- Planning, coordinating and running annual Board offsite meetings.
- Attending meetings, taking minutes, delegating actions and managing progress.
- Managing diaries, scheduling meetings and booking travels.
- The inevitable last-minute juggling that will always happen across a team of busy, dedicated senior people.
- First and foremost, the ability to juggle multiple projects without dropping any ‘balls’. You’re highly organized and proactive in everything you do. A natural multi-tasker who takes responsibility and creates opportunity.
- You’re always one step ahead. You embrace change and instinctively know what needs to get done. Then you make it happen.
- Excellent communication skills. As you can imagine, you’ll need to be able to communicate to diverse audiences – in writing and in person. You’re creative and detail focused to get the message across.
- Teamwork. One of our core values. Because you’re an awesome people person, we’re sure it won’t be difficult for you to foster relationships with our colleagues, investors, board, and clients.
- Customer-focused. Another biggie. You thrive on delivering a great service and making the lives of those you support easier.
- You’re resilient, tenacious and a pleasure to work with, making Q fun wherever you are.
Requirements
- **What you’ll bring.**
- First and foremost, the ability to juggle multiple projects at any given time. You’re highly organized and proactive in everything you do. A natural multi-tasker who takes responsibility and creates opportunity.
- You’re always one step ahead. You embrace change and instinctively know what needs to get done. Then you make it happen.
- Excellent communication skills. As you can imagine, you’ll need to be able to communicate to diverse audiences – in writing and in person. You’re creative and detail focused to get the message across.
- Teamwork. One of our core values. Because you’re an awesome people person, we’re sure it won’t be difficult for you to foster relationships with our colleagues, investors, board, and clients.
- Customer-focused. Another biggie. You thrive on delivering a great service and making the lives of those you support easier.
- You’re resilient, tenacious and a pleasure to work with, making Q fun wherever you are.
Benefits
- **Our perks and quirks.**
- What makes you Q will help you to realize your full potential, flourish and enjoy what you do, while being recognized and rewarded with our broad range of benefits.
- Competitive salary
- Company bonus
- 25 days annual leave (with the option of buying up to 5 days, and rolling over up to 10), plus national holidays + your birthday off!
- Pension scheme with a company contribution of 6% (when you contribute 3%)
- Private Healthcare with AXA, including dental & optic cover
- Life Insurance and Income Protection
- Regularly bench-marked salary rates
- Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave
- Well-being days
- Volunteer Day off
- Work from Home Equipment
- Commuter, Tech and cycle to work schemes
- Octopus EV Salary Sacrifice scheme
- Free Calm App Subscription #1 app for meditation, relaxation and sleep
- Continuous Training and Development, including access to Udemy Business
- Spend up to 2 months working outside of your country of employment over a rolling 12-month period with our ‘Work from Anywhere’ policy
- Employee Referral Program
- Team Social Budget & Company-wide Socials
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Executive Assistant managing the VP’s priorities in the Office of the CTO. Supports operations, programs, and coordination across Technology, Finance, HR, and Product teams.
Lead Executive Assistant at Honeywell in Bucharest, coordinating executive activities and supporting governance groups. Managing schedules, meetings, and special projects to ensure operational success.
Executive Assistant supporting CEO and COO at fast - growing SaaS company. Owns calendars, drives networking in San Francisco, and manages office operations.
Executive Assistant supporting LoadUp's leadership team orchestrating workflows and HQ operations. Ensuring the office runs with maximum agility and excellence.
Personal Assistant supporting Finance leaders in Sydney or Melbourne, managing schedules and correspondence while ensuring efficient administrative operations at AGL.
Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.