Administrative Assistant supporting Community IPAC Hub at Trillium Health Partners. Responsible for data management, clerical duties, and infection prevention initiatives within the community.
About the role
- Office Manager at Public Digital overseeing daily operations and supporting a welcoming office environment. Coordinating facilities and ensuring smooth office operations for effective business support.
Responsibilities
- help create a beautifully run, welcoming office environment by overseeing our facilities, utilities, equipment, and day-to-day essentials.
- ensure the office runs smoothly and looks professional, responding flexibly to ad hoc tasks that support the wider team.
- build strong working relationships with our landlord, suppliers, and building reception, coordinating repairs, maintenance, and visitor arrivals.
- be a friendly first point of contact for visitors, greeting people warmly, offering refreshments, and helping with onward travel, where needed.
- keep everyday spaces working well by monitoring and reordering kitchen, bathroom, and stationery supplies, and reviewing services and costs.
- support collaboration by managing meeting room bookings, resolving clashes, and arranging external space, when required.
- work closely with the Business Support team to deliver a high-quality, people-centred support service across the business.
- support internal events, ceremonies, and socials, working with the Events Manager and Business Director.
- handle post, courier packages, and requests efficiently, making sure communication is clear and closed off.
- provide cover for time-sensitive tasks during team holidays or sickness and take part in team meetings and occasional offsite workshops.
Requirements
- Experience supporting an office, facilities, or operational function, with responsibility for day-to-day coordination and problem-solving.
- Experience in assisting with the organisation of company-wide events.
- A track record of creating a well-run, welcoming working environment that supports colleagues’ needs.
- Ability to manage multiple tasks and priorities, keeping things organised and running smoothly.
- Confidence in handling unexpected or challenging situations calmly and finding practical solutions.
- Strong communication skills, with the ability to work effectively with colleagues, visitors, and external suppliers.
- A proactive approach, spotting issues early and taking ownership to resolve them.
- Attention to detail, with care taken to ensure spaces, processes, and information are accurate and up to date.
- Comfort using everyday digital tools, including MacBooks and Google Workspace.
Benefits
- Opportunity to collaborate within a fantastic team, passionate about delivering five star service and support to the wider business
- Friendly, open, honest and inclusive working environment, with a people first focus
- A culture you can contribute to, not one you have to adhere to
- Opportunity to grow and progress rapidly within an engaged, supportive environment.
- Empowerment to do your best work.
- Buddy system and prioritised mental health.
- Generous holiday allowance of 30 days, plus an additional office closure over the Christmas period.
- Private healthcare cover.
- Flexible benefits allowance.
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