Executive Assistant to CEO at Hello Lemon GmbH responsible for strategic support and project management. Engaging actively with the management in a dynamic international environment.
About the role
- Seeking a Virtual Executive Assistant to provide operational support to a US client, handling insurance administration and executive coordination tasks. Requires strong organizational skills and insurance/accounting background.
Responsibilities
- Manage insurance invoice processing, coding, tracking, and approvals
- Reconcile data between Accounting and Risk Management systems
- Maintain invoice allocation spreadsheets and insurance payment records
- Resolve insurance cancellation notices and coordinate proof of payment
- Collect and attach certificates of insurance (COIs) to related invoices
- Assist with insurance policy maintenance and renewals
- Support incident and claims management activities
- Track loss control and safety recommendations
- Manage COI requests from internal and external partners
- Perform data entry, reconciliation, and file organization
- Prepare exception, status, and tracking reports
- Monitor deadlines, diary dates, and deliverables
- Respond to helpdesk tickets and insurance-related inquiries
- Manage emails, calendars, and scheduling for Risk Management leadership
Requirements
- 2+ years of experience as a Virtual Executive Assistant, Insurance Administrator, or Accounting Assistant
- Strong background in property insurance and accounting support
- Hands-on experience with invoice processing and reconciliation
- Familiarity with database systems (Microsoft Dynamics strongly preferred)
- Advanced Excel and Microsoft Office skills
- Excellent written and spoken English
- Highly organized, detail-oriented, and comfortable working independently
Benefits
- Competitive compensation package
- Hybrid work set up during onboarding and training in Ayala Avenue, Makati
- HMO coverage
- Early regularization eligibility
- Career growth and development opportunities
- Fun, fast-paced, and high-performance work culture
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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