Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
About the role
- Executive Assistant at Power Factors supporting the CPTO and CDO in Greece office. Managing calendars, travel logistics, and office operations for the renewable energy sector.
Responsibilities
- Manage and maintain complex, multi-time-zone calendars for the CPTO and CDO.
- Schedule internal and external meetings, assemble briefing materials, and track follow-ups.
- Serve as an internal and external liaison on behalf of the executives.
- Prepare and submit expense reports, support budget tracking for executives.
- Coordinate domestic and international travel, including flights, accommodations, itineraries, and last-minute adjustments.
- Prepare travel packets and manage travel-related expenses.
- Serve as the primary office operations coordinator for the local workspace.
- Manage supplies, vendors, shipments, facility needs, and onsite resources.
- Support onsite events, meetings, team gatherings, visiting executives, and local hospitality.
- Partner with global HR/IT/Operations, US based EA to ensure alignment and smooth execution of local processes.
- Act as the go-to onsite contact for employees needing operational support.
Requirements
- Demonstrated success as an executive administrator.
- Bachelor’s degree or equivalent experience.
- Strong English communication skills (written and verbal).
- High proficiency with Microsoft 365, Teams, Outlook, and collaboration tools. Willingness to lean into AI.
- Strong organizational skills and attention to detail.
- Experience in tech, SaaS, or global organizations.
- Experience with office operations or facilities coordination.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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