Executive Assistant providing administrative support to Brixmor's Chief Financial Officer and other executives. Managing schedules, communications, and confidential information in a hybrid work environment.
SG
Hybrid Executive Assistant
Posted yesterday
About the role
- Executive Assistant providing dedicated support to senior leadership team at SMBC. Managing complex schedules, coordinating travel, and serving as a liaison across departments.
Responsibilities
- Provide dedicated support to three senior executives overseeing middle and back-office functions
- Managing schedule and calendar through Outlook
- Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
- Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed
- Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA
- Order business cards, submit maintenance requests, and manage office supplies procurement
- Coordinate food and beverage services for client meetings and make business dinner reservations
- Support travel arrangements for senior executives visiting New York from the Tokyo head office
Requirements
- Prior experience in an administrative or executive assistant role
- Bachelor’s degree in business administration, Communications, or a related field (preferred)
- Strong collaboration skills and the ability to build positive relationships with other EAs
- Excellent written and verbal communication skills in English required
- Solid PC literacy including Microsoft Word, Excel, Power Point, PDF tools
- Familiarity with CONCUR and COUPA preferred
- Ability to multitask and prioritize effectively in a fast-paced environment
- Exceptional attention to detail and commitment to high-quality work
Benefits
- Hybrid workforce model
- Reasonable accommodations during candidacy for applicants with disabilities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Secretary in child and youth welfare supporting daily administrative tasks in the Hilden office. Engaging in structured work with responsibilities in office organization and visitor management.
Virtual Assistant supporting AU Insurance operations for hammerjack. Managing client records and communications in a hybrid work environment.
Executive Assistant providing support to the Managing Director at Top Down Ventures, enhancing organizational effectiveness and coordinating multiple initiatives.
Formez - vous au métier de Secrétaire Médical(e) en Alternance pour une école spécialisée dans le secteur de la santé. Accueillez les patients et gérez les dossiers et rendez - vous médicaux.
Provides administrative support to executives and senior leadership at Early Warning Services. Coordinates travel, manages calendars, and handles sensitive communications in a hybrid work environment.
Executive Assistant managing CEO's schedule and executing strategic projects at AI startup. Owning communications, operations, and calendar management while working closely with the executive.
Sekretärin/Sekretär für die Pflegeschule im Johanniter - Krankenhaus Treuenbrietzen, selbstständige Organisation des Schulsekretariats und Unterstützung der Schulleitung.
Executive Assistant working closely with management in strategic decision - making and operational support. Providing comprehensive assistance and communication with stakeholders in a dynamic environment.
Executive Assistant providing comprehensive support to the CIO and technology leadership team at Aramark. Managing schedules, communications, and project coordination in a fast - paced environment.