Administrative Assistant supporting multiple executives in a fast - paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
CE
Hybrid Administrative Assistant
Posted 3 months ago
About the role
- Assistente Administrativo helping students register and navigate internship opportunities at CIEE. Engaging with clients, monitoring documentation, and maintaining organized files.
Responsibilities
- Register students and refer them to internship and apprenticeship selection processes, issuing referral letters through the internship management system.
- Manage the return of internship documents using daily reports generated by the internship management system, keeping files organized and up to date for future reference.
- Notify students to pick up internship-related documents, ensuring their legality.
- Provide guidance to students, educational institutions, and companies by supplying information about the internship and/or apprenticeship program in accordance with current legislation.
- Analyze and register internship or apprentice vacancies by liaising with partner companies to match client needs with the profile of open opportunities.
- Issue internship agreements or Apprenticeship Commitment Agreements upon company confirmation and receipt of approved students' personal and academic documents; prepare amendment terms when changes occur.
- Request discounts, extensions, or cancellation of institutional contributions in cases of incorrect billing or change of address.
- Receive and verify interns' timesheets from partner companies to ensure accuracy in stipend calculations.
- Send interns' timesheets to the Stipend Payments department for processing.
- Support the Service Consultant by assisting in debt negotiations to facilitate internal/external coordination and ensure service quality.
- Prepare monthly reports on client recoveries from competitors, new business, visits conducted, negative variances, prospecting activities, and other commercial metrics to support supervision in evaluating and optimizing the sales force.
- Monitor reports related to rejected payments, implementing necessary corrections to enable confirmation of stipend credits to the intern's bank account.
- Advise interns and companies, when requested, regarding stipend payments.
- Provide assistance to companies and interns regarding personal accidents and insurance claims, guiding them on required documentation and procedures.
- Issue receipts and tax invoices for company contributions after receiving and verifying the timesheets.
Requirements
- High school diploma
- Experience providing customer service to internal and external clients.
- Basic knowledge of Microsoft Office and/or G Suite.
Benefits
- Health insurance
- Dental insurance
- Meal allowance
- Transportation allowance
- Birthday off (day off on your birthday)
- Life insurance
- Childcare assistance
- Educational incentive (first university degree)
- Wellness programs for physical health (Wellhub) and mental health (Wellz)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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