Providing administrative support as an Assistant at Scania's office in Cordilheira Alta, Brazil. Responsible for financial reporting, customer documentation, and HR support.
About the role
- Legal and Operations Administrative Assistant providing key support to the Operations Leader and General Counsel. Involved in legal documentation, contract administration, and administrative functions.
Responsibilities
- Provide key legal and executive administrative support to Operations Leader and General Counsel
- Perform paralegal, secretarial, technical, and administrative functions
- Maintain calendars and internal databases
- Assist Legal and Operations Department with data collection, compliance, document review and preparation, and file maintenance
- Prepare, review, analyze, and transmit correspondence, memoranda, and legal documents
- Schedule appointments and meetings, ensuring logistics are arranged
- Track and maintain records of company contracts
- Manage the e-signature process for legal documents
- Draft meeting agendas and distribute meeting summaries
- Perform general administrative duties to ensure smooth operations in Legal and Operations
Requirements
- 3–5 years of experience as an Administrative Assistant or similar support role
- Experience supporting a legal department or operations/executive team strongly preferred
- Background in handling contract administration or executive calendar management is a plus
- High school diploma or equivalent required
- Associate’s or Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred
- Paralegal certification or training in legal administration is a plus
- Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) required
- Hands-on experience with DocuSign or similar electronic signature platforms preferred
- Familiarity with document management systems, contract tracking software, or collaboration tools (e.g., SharePoint) beneficial
- Demonstrated ability to handle sensitive and confidential information with discretion.
Benefits
- Health/dental/vision insurance coverage
- STD/LTD coverage
- Separate paid sick time and vacation days
- Major holidays off
- Contribution to individual IRA equal to 12% of salary
- Flexible hours
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant providing secretarial and administrative support to unit managers and employees at Desjardins Group. Involves coordination, document production, and internal task management.
HR Compliance Admin Assistant at Staff Domain Inc. providing administration support to the Compliance Support team in the Philippines. Focused on compliance management and team support activities.
Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
Administrative Assistant providing administrative support to site safety teams at Gray Construction. Handling communications, scheduling, and documentation in a construction setting.
Senior Administrative Assistant providing administrative support to senior leaders at HNTB. Duties involve scheduling, travel arrangements, and managing correspondence.
Receptionist/Administrative Assistant at Big Dutchman, managing front desk and supporting departments in a dynamic environment. Engaging with visitors and providing administrative assistance to ensure smooth operations.
Administrative Assistant at Grupo Nortis managing facilities routines and vendor contracts. Ensuring effective support for internal operations and maintaining a well - organized environment.
Administrative assistant supporting student and staff mobility funded by EU at Vrije Universiteit Brussel. Involves managing exchange programs, compliance, and communication with students.
Ops Admin Specialist providing significant administrative support for HR and operational functions at DSV. Responsible for coordinating recruitment processes, customer service support, and new hire orientation.