Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
About the role
- Administrative Assistant at Grupo Nortis managing facilities routines and vendor contracts. Ensuring effective support for internal operations and maintaining a well-organized environment.
Responsibilities
- Support the management of facilities administrative routines, ensuring the proper operation of the company’s facilities;
- Control and monitor service provider contracts (cleaning, security, maintenance, reception, and others);
- Request and follow up on building maintenance services (corrective and preventive), ensuring quality and deadlines are met;
- Manage consumption control and replenishment of materials (office supplies, cleaning supplies, and pantry items);
- Support supplier management, including obtaining quotes, basic negotiations, and tracking deliveries;
- Monitor internal infrastructure service requests/tickets, ensuring appropriate support for employees;
- Assist in organizing layouts, internal relocations, and provide logistical support for corporate events;
- Manage invoices, accounting entries, and assist in monitoring the department budget;
- Support compliance with safety, organization, and preservation standards for the premises;
- Support continuous improvement of processes and the quality of facilities services.
Requirements
- High school diploma (college studies in Administration, Engineering, Logistics, or related fields preferred);
- Previous experience in administrative routines or facilities management;
- Experience in supplier control and oversight of outsourced services;
- Excel skills (basic to intermediate level);
- Organized, proactive, and good internal customer service skills;
- Experience with contract management and invoice control;
- Basic knowledge of building maintenance and infrastructure;
- Experience with ticketing systems or facilities management systems;
- Knowledge of budget control;
- Understanding of occupational safety and premises conservation standards;
- Good communication skills and ability to negotiate with suppliers.
Benefits
- Flexible Meal Allowance (Restaurants/Supermarkets) – no payroll deduction.
- Bradesco Saúde Medical and Dental Assistance – 100% subsidized for primary members.
- Life Insurance and Transportation Voucher.
- Profit Sharing or Results Participation program, with market-differentiated benefits.
- Special conditions for purchasing properties from Grupo Nortis.
- WellHub and TotalPass for physical and mental wellness, including 52 free therapy sessions for all employees.
- The "Building Family" program, providing guidance to you and your family for the arrival of a baby.
- "Building Futures," our exclusive program for interns.
- Partnerships for courses and discounts available to all employees.
- A work environment that values learning and the growth of each team member.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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