Asst. Front Office Manager at Equinox Hotels managing guest services and Front Desk operations. Ensuring high service standards and leading a team in a luxury hotel environment.
About the role
- Ops Admin Specialist providing significant administrative support for HR and operational functions at DSV. Responsible for coordinating recruitment processes, customer service support, and new hire orientation.
Responsibilities
- Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates)
- Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes
- Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintains personnel files for all employees
- Provides support on auditing, reviewing, and processing the paperwork and forms
- Generates, compiles, and distributes reports
- Participate in special project and initiatives, to include engagement, job fairs and HR Assessments
- Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed
- Must maintain confidentiality and perform all duties in accordance with company policies and procedures
- Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone
- Reviews, research and/or enters data in various systems to support respective functional area
- Compile data and provides various regular and adhoc reports to management for review and determination
- Serves as frontline customer service to receive, solve and/or escalate inquiries and issues
- Assists management with monthly audit activity by retrieving data and/or files for review
- Work to streamline processes
- Work improvement projects
- Review current SOP’s , Revise and maintain processes
- Audit processes
Requirements
- Clerical 2 years
- Must have a high school diploma or general education degree (GED)
- Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate
- Proficiency in Microsoft Office
- Experience with HRIS systems
- English (reading, writing, verbal)
- Good mathematical skills
- Must have excellent organizational and decision-making skills.
- High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation
- Attention to detail and ability to establishing priorities and meet deadlines.
- Good to excellent spelling grammar, and written communication skills.
- Ability to maintain a high level of confidentiality.
- Demonstrated leadership skills and strong business and professional acumen.
- Results-oriented.
- Must have a high sense of urgency and customer service focus.
- Working knowledge of applicable law and regulations related to Human Resources function.
- Ability to analyze HR processes and make practical recommendations to clients.
- Must posses an understanding of the business and quickly learn the organizations strategy.
- Must be able to deal with ambiguity and cope with change.
- Must be flexible with shifting priorities.
Benefits
- Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Legal and Operations Administrative Assistant providing key support to the Operations Leader and General Counsel. Involved in legal documentation, contract administration, and administrative functions.
Providing administrative support as an Assistant at Scania's office in Cordilheira Alta, Brazil. Responsible for financial reporting, customer documentation, and HR support.
Administrative Assistant providing secretarial and administrative support to unit managers and employees at Desjardins Group. Involves coordination, document production, and internal task management.
HR Compliance Admin Assistant at Staff Domain Inc. providing administration support to the Compliance Support team in the Philippines. Focused on compliance management and team support activities.
Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
Administrative Assistant providing administrative support to site safety teams at Gray Construction. Handling communications, scheduling, and documentation in a construction setting.
Senior Administrative Assistant providing administrative support to senior leaders at HNTB. Duties involve scheduling, travel arrangements, and managing correspondence.
Receptionist/Administrative Assistant at Big Dutchman, managing front desk and supporting departments in a dynamic environment. Engaging with visitors and providing administrative assistance to ensure smooth operations.
Administrative Assistant at Grupo Nortis managing facilities routines and vendor contracts. Ensuring effective support for internal operations and maintaining a well - organized environment.