Business Office Manager providing clerical and administrative support at assisted living facilities. Tracking resident charges, payroll, and onboarding job applicants with operational focus.
About the role
- Senior Administrative Assistant providing administrative support to senior leaders at HNTB. Duties involve scheduling, travel arrangements, and managing correspondence.
Responsibilities
- Maintains multiple calendars and schedules appointments.
- Coordinates and schedules meetings and prepares meeting agendas.
- Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries.
- Screens incoming calls, emails, letters and visitors.
- Answers routine questions and provides information on behalf of the manager.
- Sorts and distributes incoming mail and prepares outgoing mail.
- Routes or answers routine correspondence not requiring manager’s attention.
- Communicates management’s instructions or desires to various individuals and/or departments and initiates follow-up action.
- Furnishes and obtains information from other executives or outside representatives as requested.
- Prepares reports, gathering and summarizing a variety of data from multiple sources.
- Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets.
- Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
- Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items.
- May transcribe dictation, often covering subjects of a technical and/or confidential nature.
- Performs other duties as assigned.
Requirements
- High School Diploma/GED or equivalent
- 4 years related administrative experience
Benefits
- HNTB Total Rewards
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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