Senior Administrative Assistant providing administrative support to senior leaders at HNTB. Duties involve scheduling, travel arrangements, and managing correspondence.
About the role
- Receptionist/Administrative Assistant at Big Dutchman, managing front desk and supporting departments in a dynamic environment. Engaging with visitors and providing administrative assistance to ensure smooth operations.
Responsibilities
- Be a reliable daily presence at the front desk
- Answer and direct incoming calls courteously and professionally
- Greet and assist visitors, vendors, and delivery personnel
- Keep reception, conference rooms, and common areas tidy and well-organized
- Manage mail, packages, and incoming communications
- Order and maintain office supply inventory (including business cards)
- Provide light administrative support to an executive leader (scheduling, document prep, data entry)
- Assist with occasional travel arrangements
- Support various departments with special projects as needed
Requirements
- Strong communication and people skills
- Dependability and a commitment to being present and punctual every day
- Professional appearance and demeanor
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and stay organized
- Previous experience with multi-line phone systems preferred
- High school diploma required
- 5–7 years in front desk or administrative roles preferred
Benefits
- Dynamic and challenging working environment
- Flat hierarchies
- Open and constructive cooperation
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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