HR Payroll & Accounting Specialist ensuring precise payroll and managing personnel administration for scientific research organization. Supporting financial processes and facilitating employee satisfaction.
About the role
- Payroll Specialist responsible for EMEA payroll operations at Pebl, a global work platform. Supporting payroll administration and best practices within a hybrid work environment.
Responsibilities
- Execute weekly and monthly payroll functions for EOR, including employee inquiries, audits, reporting, and new entity projects.
- Initially focused on EMEA region payroll processing.
- Coordinate payroll activities with external vendors and internal Finance teams.
- Ensure accurate and timely processing of payroll updates, including new hires, terminations, bonuses, and pay rate changes.
- Prepare payroll inputs for MSPs/ICPs, review outputs, audit results, perform reasonability checks, and adhere strictly to payroll calendars.
- Follow and implement SOX controls.
- Prepare and maintain accurate payroll records and reports, entering data into databases and spreadsheets.
- Ensure compliance with tax and regulatory requirements by partnering with MSPs/ICPs and internal teams such as Finance, People, Benefits, and Legal.
- Support internal and external audits by providing required records and documentation.
- Collaborate cross-functionally to resolve employee inquiries related to payroll, expense reporting, and vendor billing in a timely manner.
- Identify opportunities for process improvements within regional payroll operations and contribute to scalable, global solutions.
- Coordinate, enhance, and maintain payroll process documentation, ensuring consistency across regions and keeping materials up to date.
- Partner cross-functionally with Operations, Finance, and other teams to deliver effective solutions.
- Contribute to continuous process improvement initiatives across payroll operations.
- Collaborate with the global payroll team and act as backup support for other regions as needed.
- Ensure proper handling of personal information in compliance with GDPR and internal policies.
- Provide timely payroll, expense reporting, and billing support to the account management team.
- Build and maintain expertise in international employment, payroll, and PEO (Professional Employment Organization) operations.
Requirements
- Have a minimum of 3 years of relevant payroll experience.
- Possess strong knowledge of EMEA payroll legislation and year-end requirements.
- Have experience managing complex payrolls with multiple data sources and vendors.
- Demonstrate strong Excel and payroll software skills.
- Bring a strong controls mindset with exceptional attention to detail.
- Are fluent in Business English.
- Are a collaborative team player who thrives under pressure and meets tight deadlines in a fast-paced environment.
- Are proactive, detail-oriented, and comfortable working with ambiguity.
- Are self-motivated, positive, and eager to learn while supporting others’ growth.
- Have experience working in NetSuite or a similar ERP system.
- Have experience with Expensify or similar expense management platforms (preferred).
- Are able to work both independently and as part of a team.
Benefits
- Flexible Time Off – Take the time you need to recharge.
- Parental Leave – Support for growing families.
- Health and Dental Insurance – Where applicable, to cover you and your loved ones.
- Retirement Savings + Employee Incentive Plan – Plan for the future while sharing our success.
Job title
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