Assistant Corporate Secretary supporting the governance of boards at SMBC Americas Holdings, Inc. Managing legal and corporate governance duties for BHC and related subsidiaries.
About the role
- Part-Time Executive Assistant providing high-level administrative support for the Presbyterian Investment and Loan Program. Coordinating board activities and marketing initiatives with exceptional skills and attention to detail.
Responsibilities
- Coordinate logistics for board meetings, including scheduling, venue arrangements, and preparation of meeting materials.
- Serve as the liaison between the external marketing firm and the PILP Marketing Department to ensure alignment and timely execution of marketing initiatives.
- Support deployed Relationship Managers by gathering, organizing, and shipping materials for meetings and events.
- Provide initial email responses to new loan and investment inquiries, ensuring timely and professional communication.
- Maintain organized records and files related to board meetings and marketing activities.
- Perform other administrative duties to support the CEO as required.
Requirements
- Minimum 2 years of administrative or executive assistant experience; experience in marketing coordination preferred.
- High school diploma required; Associate’s or Bachelor’s degree preferred
- Strong organizational and time management skills.
- Excellent written and verbal communication.
- Proficiency in Microsoft Office Suite, Adobe Pro and email platforms like Mailchimp.
- Experience with project coordination.
- Familiarity with marketing processes and terminology.
- Detail-oriented and proactive.
- Ability to work independently and collaboratively.
- Professional demeanor and strong interpersonal skills.
- Proactively engage with board directors to anticipate their needs, deliver timely support, and create a seamless experience that fosters trust and confidence.
- Have a deep understanding and commitment to cultural and racial ethnic inclusiveness.
- Values diverse groups, ethnicities, genders, communities, cultural constituencies and points of view.
- Able to relate well to people from all walks of life and of varying theological perspectives.
- Ability to speak one or more languages other than English very helpful
Benefits
- Medical
- Dental
- Pension Plan
- Short-Term and Long-Term Disability
- Employee Assistance Program (EAP)
- Flexible Spending accounts
- 403(b) Retirement Savings Plan
- Vacation Days
- Sick Days
- Paid Holidays
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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