Hybrid Director Assistant – Strategy Team

at Pacific Gas and Electric Company

• Job title: Director Assistant – Strategy Team
• Job type: Full Time
• Experience level: Lead
• Salary: $36 - $54 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Oakland, United States

About the role

• Director’s Assistant providing professional administration support to Directors in the Strategy team at PG&E. Responsibilities include scheduling, correspondence, travel arrangements, and HR support.

Responsibilities

• Arrange ongoing/recurring as well as ad hoc meetings & conference calls
• Schedule conference rooms, set up audio visual or on-line meeting tools and events
• Coordinate & ensure meeting logistics are in place
• Reschedule appointments
• Serve as the coordinator for the team with respect to team meetings and other activities
• Compose, proofread, edit & format written correspondence, agendas, and documents for signature
• Assist with answering and screening phone calls, take detailed phone messages
• Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department
• Handle all travel-related aspects for individuals and groups
• Arranging conference facilities and catering
• Managing logistics for travel, group, and events arrangements
• Create detailed itineraries
• Audit/monitor for adherence to corporate travel guidelines
• Order new equipment or schedule service or maintenance as needed
• Manage commercial card usage and reconciliation of statements
• Monitor adherence to expense report policy
• Handle HR related administrative tasks including time reporting, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, and emergency lists
• Order LAN ID and assets for new hires
• Monitor & track staff participation in required training, reading or action including safety and compliance
• Complete building services requests
• Occasionally , support leaders with managing calendars and HR related support

Requirements

• High School Diploma
• 3 years of administrative support experience
• Bachelors or Associates degree preferred
• 5 or more years of administrative support experience at a director level or above
• Experience with PG&E specific applications such as SRM, Concur, HR SAP, CATS, Visio, and SharePoint
• Flexible and agile as work environment requires
• Someone who manifests trust, and is known for his/her high ethics and integrity
• Resourceful
• Organizational savvy
• Motivated, self-starter, eager to master new skills
• Strong communication & interpersonal skills
• Portray a high degree of professionalism
• Highly organized with exceptional planning skills
• Analytical thinker with the ability to anticipate the requirements of the individuals supported
• Ability to manage multiple tasks efficiently, prioritize work and manage time to meet deadlines
• Ability to use discretion and judgment in dealing with sensitive or confidential information
• Ability to foster teamwork, and work collaboratively
• Working knowledge of Word, Excel, PowerPoint, Outlook, and Internet search capabilities

Benefits

• Eligible to participate in PG&E’s discretionary incentive compensation programs