Lead Product Manager managing the delivery of complex product projects for a tech company. Driving product strategy and ensuring client satisfaction at Theodo.
PC
Hybrid Director Assistant – Strategy Team
Posted 2 months ago
About the role
- Director’s Assistant providing professional administration support to Directors in the Strategy team at PG&E. Responsibilities include scheduling, correspondence, travel arrangements, and HR support.
Responsibilities
- Arrange ongoing/recurring as well as ad hoc meetings & conference calls
- Schedule conference rooms, set up audio visual or on-line meeting tools and events
- Coordinate & ensure meeting logistics are in place
- Reschedule appointments
- Serve as the coordinator for the team with respect to team meetings and other activities
- Compose, proofread, edit & format written correspondence, agendas, and documents for signature
- Assist with answering and screening phone calls, take detailed phone messages
- Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department
- Handle all travel-related aspects for individuals and groups
- Arranging conference facilities and catering
- Managing logistics for travel, group, and events arrangements
- Create detailed itineraries
- Audit/monitor for adherence to corporate travel guidelines
- Order new equipment or schedule service or maintenance as needed
- Manage commercial card usage and reconciliation of statements
- Monitor adherence to expense report policy
- Handle HR related administrative tasks including time reporting, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, and emergency lists
- Order LAN ID and assets for new hires
- Monitor & track staff participation in required training, reading or action including safety and compliance
- Complete building services requests
- Occasionally , support leaders with managing calendars and HR related support
Requirements
- High School Diploma
- 3 years of administrative support experience
- Bachelors or Associates degree preferred
- 5 or more years of administrative support experience at a director level or above
- Experience with PG&E specific applications such as SRM, Concur, HR SAP, CATS, Visio, and SharePoint
- Flexible and agile as work environment requires
- Someone who manifests trust, and is known for his/her high ethics and integrity
- Resourceful
- Organizational savvy
- Motivated, self-starter, eager to master new skills
- Strong communication & interpersonal skills
- Portray a high degree of professionalism
- Highly organized with exceptional planning skills
- Analytical thinker with the ability to anticipate the requirements of the individuals supported
- Ability to manage multiple tasks efficiently, prioritize work and manage time to meet deadlines
- Ability to use discretion and judgment in dealing with sensitive or confidential information
- Ability to foster teamwork, and work collaboratively
- Working knowledge of Word, Excel, PowerPoint, Outlook, and Internet search capabilities
Benefits
- Eligible to participate in PG&E’s discretionary incentive compensation programs
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