Event Sales & Services Manager generating direct sales of event and catering opportunities at hotel. Responsible for client communication, event coordination, and revenue generation.
About the role
- Events Manager at Pace Gallery planning and executing private events and public programs for the New York gallery. Collaborating with global teams to support the overall events program.
Responsibilities
- Manage the NYC gallery’s planning of exhibition-related events, miscellaneous cultivation events, and public programs
- Produce large-scale programs and events at the gallery’s eight-floor flagship New York gallery, in addition to other locations when required
- Support the overall events program by collaborating with global teams on event production and vendors for art fair events, public programs, and private events in other markets to help maintain brand consistency and standard execution globally
- Prepare event decks to communicate across internal and external teams
- With the Sales team and Curators, liaise with artists and key players to produce public-facing performances, screenings, panel discussions, etc.
- Prepare and coordinate budgets, expense tracking, invoice processing, and manage the department credit card processing with finance
- Liaise and maintain relationships with preferred venues and vendors, including but not limited to catering and staffing services, A/V, floral, and rental companies – negotiating for best rates and creating mutually beneficial partnerships
- Center the client experience throughout the full lifecycle of the event – from invitation and RSVP tracking through onsite guest experience and follow up
- Work in partnership with several departments across the gallery, including but not limited to Sales and Curatorial, Communications, and Operations
- Liaise with external partners for events, including co-presenters and sponsors, on partnership deliverables
- Maintain an updated calendar of all gallery programs and events within Asana, as well as a clash calendar of notable cultural events in the region
- Communicate program and events information to gallery staff
- Create meeting agendas and circulate notes to wider teams
- Uphold hospitality and communication standards of excellence across all events and relationships
Requirements
- BA Degree required, preferable in an art related field
- 7+ years in events/programs production, with commercial artworld or museum development experience preferred
- Exceptional project management skills, with the ability to prioritize and multitask in a fast-paced, deadline driven environment
- Ability to work independently and decisively, while also bringing a collaborative approach to working within a department and the company
- Familiarity with customer relationship management (CRM) tools as well as project management software
- Comfortable liaising with international clients, high profile artists, vendors, and staff at all levels
- Proficiency with Microsoft Office Suite
- A thorough knowledge of and passion for modern and contemporary art and the broader art ecosystem, particularly a familiarity with contemporary artists, key institutional figures, and major art collectors
Benefits
- In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits.
- We encourage a healthy work/life balance and offer a generous vacation policy.
- Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.
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