Co - op role managing events for EF Educational Tours. Focus on creating memorable experiences for attendees with duties involving registration, communication, and logistics.
About the role
- Events Coordinator for Federal Agencies coordinating and facilitating high-profile meetings and events while ensuring seamless execution of in-person, hybrid, and virtual events.
Responsibilities
- Provide logistics support for a variety of meetings, events, and conferences, ensuring timelines, and checklists are maintained.
- Provide direct event support, including managing venue requirements, signage, invitations, attendance tracking, and other requirements as needed.
- Adapt onsite planning and logistics skills to virtual platforms and environments; support speakers and attendees across formats.
- Coordinate cross-functional partners (facilities, AV, security, IT) and maintain clear, timely communication.
- Create and maintain project documentation, including run-of-show, production schedules, staffing plans, rooming lists, and contact sheets.
- Support registration operations: build forms, manage RSVP lists, monitor capacity, track special needs, and manage confirmations.
- Manage speaker and VIP logistics: schedule prep calls, collect bios/headshots, gather session titles/abstracts, and confirm AV needs.
- Ability to travel as needed, including occasional evening or weekend coverage for events.
Requirements
- Bachelor's Degree
- 2+ years of related professional experience
- Detail oriented with strong organizational skills, including experience planning and tracking the end-to-end progress of events logistics and drafting regular status reports for staff and leadership.
- Experience coordinating in-person, virtual, and hybrid events, including the use of virtual meeting software (e.g. Zoom).
- Foundational knowledge of federal requirements (e.g. 508 compliance) to ensure agency is compliant with such regulations.
- Excellent verbal and written communications skills for face-to-face interactions with clients (including event speakers and attendees), co-workers, and leadership.
- Basic knowledge of Microsoft Office productivity software and collaboration tools such as Microsoft Teams and SharePoint.
- Basic knowledge of project and events management and design software such as Microsoft Planner, Microsoft Project, and Adobe CS.
- Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates).
Benefits
- competitive pay
- exceptional benefits
- a range of programs that support your work/life balance and personalized preferences
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