Event Coordinator for Key Media organizing B2B events across North America. Managing logistics for conferences, trade shows, and business festivals in a hybrid work environment.
About the role
- Event Producer responsible for end-to-end delivery of B2B events at The Drum. Leading production tasks across awards, conferences, and industry events while ensuring high standards and KPIs are met.
Responsibilities
- Lead the production of awards, conferences, client, industry, and internal events, including roundtables, webinars, and panel sessions. Responsibilities include securing venues, managing speakers, overseeing content, coordinating assets, booking video producers, and ensuring every event meets the highest standards.
- Manage the end-to-end event process for a portfolio of Drum Awards, including launch, entries, sponsors, judging, nominations, results and ceremony/announcement. Events can be in-person, virtual, or hybrid.
- Organise events to achieve predefined financial targets and KPIs.
- Lead on-site delivery including supplier management, guest liaison, rehearsal management, run-of-show execution and act as main production contact on event day.
- Manage individual event budgets, including cost tracking and work with the Events Director to review financial performance and identify cost efficiencies.
- Work closely with award experts to drive award entries and sell tickets/tables to ensure your events are financially successful.
- Work closely with the marketing team to deliver impactful and effective event promotion.
- Work closely with the content team to recruit high-calibre speakers and judges and manage relationships accordingly.
- Collaborate with the video production team to continually improve the quality of events.
- Provide excellent support and fulfilment for sponsor deliverables, ensuring all contractual elements are delivered on time and to a high standard.
- Collaborate with the platforms manager to keep relevant websites up to date.
- Stay informed on other company products, fostering collaboration between the events team and other departments to support their goals.
- Network with guests, judges, speakers, etc., during in-person events, representing the company professionally.
- Conduct post-event analysis & reporting to include post-event debriefs, analysis of KPIs, and recommendations for future improvements.
- Adhere to company processes and systems, including Salesforce, Asana, and Slack.
- Undertake any other reasonable duties as required.
- Take on increasing ownership of end-to-end event delivery, including planning, budgets, and stakeholder management.
- Lead events independently while supporting senior team members on larger, more complex projects.
- Build confidence in commercial responsibilities, including forecasting, driving revenue, and managing suppliers.
- Strengthen cross-team collaboration by working closely with marketing, content, commercial, and video teams.
- Develop leadership skills by supporting team members and contributing to team best practices.
- Build a strong portfolio of successful events to support progression toward a Senior Event Producer role.
Requirements
- 2+ years experience within the industry.
- Strong working knowledge of event production schedules, supplier management and run-of-show planning.
- Demonstrates consistent achievement and surpassing of KPIs and targets.
- An understanding of the marcoms industry is preferable.
- Highly adept at organising and thriving in a fast-paced environment with tight deadlines.
- Exceptional multitasking skills.
- Exemplary time management abilities.
- Highly organised and meticulous in task execution.
- Capable of effectively handling and resolving stressful situations.
- Comfortable collaborating with multiple internal teams and stakeholders.
- Proficient in public speaking and delivering presentations.
- Highly personable with excellent rapport-building skills.
- Exhibits a strong commitment to providing exceptional customer service.
- Willingness to travel as required.
- Familiarity with Asana project management tool, slack, and Salesforce preferred, but not mandatory.
Benefits
- 28 days holiday
- Pension
- Company-wide discretionary bonus scheme based on business performance
- Enhanced above industry standard family leave package
- x2 paid volunteering days a year
- Company-wide mentoring programme
- Employee referral bonus
- Company social events
- Hybrid working
- Early finish on Fridays
- Dog friendly offices
- Eye care vouchers and contribution towards glasses
- Learning & Development fund/opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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