Executive Assistant providing personal and business support to the founder of Web Spring. Involved in various organizational tasks and responsible for booking and planning.
About the role
- Executive Assistant providing high-level administrative support at Option Care Health. Managing calendars, correspondence, and special projects for executive leadership team.
Responsibilities
- Completes a broad variety of tasks including managing an extremely active calendar; monitor, compose, and responding to correspondence; arranging agendas; managing scheduling and calendaring meetings
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature.
- Consults with the executive in determining appropriate course of action, referral, or response; communicates directly, and on behalf of the executive with senior leaders and board members, and others on matters related to the organization’s initiatives and activities
- Provides an avenue for clear communication.
- Maintains credibility, trust and support between the office of the executive and the internal staff
- Develops and prepares presentations, documents, etc. for executive team members.
- Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required
- Provides administrative support; coordinates and maintains effective office procedures and efficient work flow; implements policies and procedures set by organization; sorts and routes mail and orders office supplies
- Collaborates on special projects as assigned
- Handles confidential and/or sensitive department information with discretion
- Other duties as assigned
Requirements
- Associate’s degree and 7 years of experience in administrative/executive support OR H.S. Diploma/equivalent and 10 years of experience in administrative/executive support
- Must be both service-oriented and a behind-the-scenes leader; able to effectively manage multiple projects and tasks simultaneously
- Must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols; must manage collaboratively and thrive in a fast-paced, rapidly changing environment
- Ability to exercise good judgment in a variety of situations
- The flexibility and resiliency to work well under pressure, maintain confidentiality, and quickly adapt to rapidly changing needs and priorities
- Strong written and verbal communication to various audiences (work group, team, company management, prospective acquisitions, external clients)
- Ability to solve practical problems and deal with a variety of variables in cases where limited standardization exists
- Experience using time management skills such as prioritizing/organizing and tracking details and deadlines of multiple projects with varying completion dates
- Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint
- Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures
Benefits
- Medical, Dental, & Vision Insurance
- Paid Time off
- Bonding Time Off
- 401K Retirement Savings Plan with Company Match
- HSA Company Match
- Flexible Spending Accounts
- Tuition Reimbursement
- myFlexPay
- Family Support
- Mental Health Services
- Company Paid Life Insurance
- Award/Recognition Programs
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