About the role

Executive Assistant providing high-level administrative support at Option Care Health. Managing calendars, correspondence, and special projects for executive leadership team.

Responsibilities

Completes a broad variety of tasks including managing an extremely active calendar; monitor, compose, and responding to correspondence; arranging agendas; managing scheduling and calendaring meetings
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature.
Consults with the executive in determining appropriate course of action, referral, or response; communicates directly, and on behalf of the executive with senior leaders and board members, and others on matters related to the organization’s initiatives and activities
Provides an avenue for clear communication.
Maintains credibility, trust and support between the office of the executive and the internal staff
Develops and prepares presentations, documents, etc. for executive team members.
Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required
Provides administrative support; coordinates and maintains effective office procedures and efficient work flow; implements policies and procedures set by organization; sorts and routes mail and orders office supplies
Collaborates on special projects as assigned
Handles confidential and/or sensitive department information with discretion
Other duties as assigned

Associate’s degree and 7 years of experience in administrative/executive support OR H.S. Diploma/equivalent and 10 years of experience in administrative/executive support
Must be both service-oriented and a behind-the-scenes leader; able to effectively manage multiple projects and tasks simultaneously
Must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols; must manage collaboratively and thrive in a fast-paced, rapidly changing environment
Ability to exercise good judgment in a variety of situations
The flexibility and resiliency to work well under pressure, maintain confidentiality, and quickly adapt to rapidly changing needs and priorities
Strong written and verbal communication to various audiences (work group, team, company management, prospective acquisitions, external clients)
Ability to solve practical problems and deal with a variety of variables in cases where limited standardization exists
Experience using time management skills such as prioritizing/organizing and tracking details and deadlines of multiple projects with varying completion dates
Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint
Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures