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Hybrid Executive Assistant

at Option Care Health
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Posted last week

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About the role

  • Completes a broad variety of tasks including managing an extremely active calendar; monitor, compose, and responding to correspondence; arranging agendas; managing scheduling and calendaring meetings
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature.
  • Consults with the executive in determining appropriate course of action, referral, or response; communicates directly, and on behalf of the executive with senior leaders and board members, and others on matters related to the organization’s initiatives and activities
  • Provides an avenue for clear communication.
  • Maintains credibility, trust and support between the office of the executive and the internal staff
  • Develops and prepares presentations, documents, etc. for executive team members.
  • Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required
  • Provides administrative support; coordinates and maintains effective office procedures and efficient work flow; implements policies and procedures set by organization; sorts and routes mail and orders office supplies
  • Collaborates on special projects as assigned
  • Handles confidential and/or sensitive department information with discretion
  • Other duties as assigned

Requirements

  • Associate’s degree and 7 years of experience in administrative/executive support OR H.S. Diploma/equivalent and 10 years of experience in administrative/executive support
  • Must be both service-oriented and a behind-the-scenes leader; able to effectively manage multiple projects and tasks simultaneously
  • Must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols; must manage collaboratively and thrive in a fast-paced, rapidly changing environment
  • Ability to exercise good judgment in a variety of situations
  • The flexibility and resiliency to work well under pressure, maintain confidentiality, and quickly adapt to rapidly changing needs and priorities
  • Strong written and verbal communication to various audiences (work group, team, company management, prospective acquisitions, external clients)
  • Ability to solve practical problems and deal with a variety of variables in cases where limited standardization exists
  • Experience using time management skills such as prioritizing/organizing and tracking details and deadlines of multiple projects with varying completion dates
  • Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint
  • Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures

Benefits

  • Medical, Dental, & Vision Insurance
  • Paid Time off
  • Bonding Time Off
  • 401K Retirement Savings Plan with Company Match
  • HSA Company Match
  • Flexible Spending Accounts
  • Tuition Reimbursement
  • myFlexPay
  • Family Support
  • Mental Health Services
  • Company Paid Life Insurance
  • Award/Recognition Programs

Job title

Executive Assistant

Job type

Full Time

Experience level

SeniorLead

Salary

$30 - $50 per hour

Degree requirement

Associate's Degree

Location requirements

HybridBannockburnUnited States

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