OSP Administrative Assistant for telecommunications infrastructure at Race, handling documents and supporting project operations. Utilizes Excel and communicates with internal and external stakeholders.
About the role
- Administrative Assistant supporting OMS National Insurance Co. by managing calls, visitors, and office supplies while ensuring departmental cohesion.
Responsibilities
- Answers and directs phone calls, retrieves and distributes messages, and responds to basic company inquiries
- Professionally greets and directs visitors, clients, and employees
- Receives external deliveries
- Processes requests for claim history information/credentialing
- Maintains Visitor logs
- Maintains office supplies and coordinates maintenance of office equipment
- Opens, sorts, and distributes mail
- Manages electronic and physical documents (scan, copy, etc.)
- Prepares and mails correspondence via first class, COM, Certified, Federal Express
- Prints and mails checks, invoices, and other documents
- Participates in planning employee events
- Manages and maintains Microsoft calendars
- Special projects as needed
- Assists other departments with administrative tasks, when requested
Requirements
- High School Diploma or GED
- Associates degree preferred, but not required
- Minimum of 3 years related experience preferred
- Proficient in Microsoft Office
- Excellent verbal and written communication skills (includes a good command of the English language)
- Strong organizational skills and attention to detail
- Ability to multi-task
- Professional appearance and telephone manner
- Follows instructions independently and responds quickly to requests
- Maintains good working relationship with all employees including co-workers, managers and executives
- Contributing team member to achieve organizational and departmental objectives
- Maintains positive attitude towards assignments and easily adapts priorities to meet company needs
Benefits
- Medical, Dental, and Vision Insurance
- 401(k)
- Short and Long-term disability
- Life Insurance
- Employee Assistance Program
- Free onsite fitness center membership
- Long-term incentive plan
- Educational Assistance and rewards program
- Paid Time Off
- Paid Holidays
- Paid parental leave
Job title
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