OSP Administrative Assistant for telecommunications infrastructure at Race, handling documents and supporting project operations. Utilizes Excel and communicates with internal and external stakeholders.
About the role
- Senior Administrative Assistant providing exceptional support to executives in a hybrid role. Managing complex schedules and facilitating communication for strategic initiatives.
Responsibilities
- Act as a gatekeeper for executive calendars and inboxes.
- Prioritize meetings, flag urgent emails, and ensure smooth scheduling.
- Arrange domestic travel and handle expense reporting with accuracy and timeliness.
- Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination.
- Occasionally assist with local marketing events, such as providing on-site support for client gatherings.
- Prepare presentations, meeting agendas, and correspondence.
- Occasionally respond or send communications on behalf of executives.
- Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.
- Manage access requests, time-off tracking, and other administrative processes.
- Partner closely with executives to review upcoming priorities, meetings, and deliverables.
Requirements
- Associate's degree, or equivalent work experience.
- 4+ years of progressive administrative support experience, preferably supporting executives.
- Proven success supporting senior leaders in a corporate setting.
- Anticipates needs, identifies solutions, and takes initiative without waiting for direction.
- Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.
- Strong attention to detail for expense reporting, travel arrangements, and event planning.
- Comfortable with the Microsoft Office Suite and other productivity tools.
- Professional, approachable, and committed to helping executives lead effectively.
- Eager to learn and grow within the organization.
Benefits
- Health insurance
- Retirement plans
- Flexible work arrangements
- Paid time off
- Professional development opportunities
Job title
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Location requirements
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