Hybrid Student Onboarding Specialist

at Cizik School of Nursing at UTHealth Houston

• Job title: Student Onboarding Specialist
• Job type: Full Time
• Experience level: Entry level
• Salary: $19 - $21 per hour
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Salt Lake City, United States

About the role

• Student Onboarding Specialist assisting students through the onboarding process at Joyce University. Ensuring documentation is complete and supporting students in their educational journey.

Responsibilities

• Partner closely with Admissions to guide students through the onboarding process
• Monitor and track newly accepted and re-entering students through the onboarding process
• Coordinate and collect required documentation to complete admissions files
• Create, audit, and maintain student files to ensure all admissions and program requirements are met
• Track key onboarding milestones including financial aid packaging, background screens, and drug screen results
• Maintain and update tracking spreadsheets and provide data for reporting and decision-making
• Meet regularly with Admissions Advisors to align and calibrate pipelines
• Create and distribute accepted student lists for Program Directors and departments
• Support registration efforts and serve as first back-up for the front desk as needed
• Participate in university events such as graduations, receptions, marketing events, trainings, and advisory committees
• Contribute to continuous improvement efforts and take on additional responsibilities as assigned

Requirements

• An associate degree (bachelor’s degree preferred)
• 2–3 years of administrative or admissions-related experience (higher education preferred)
• Comfort working with data, systems, and spreadsheets (Excel experience required)
• Experience with CampusNexus, Salesforce (CRM), and Outlook (preferred)
• Strong written and verbal communication skills with attention to clarity and detail
• A service mindset and hospitality-focused approach
• The ability to collaborate across teams, adapt to change, and manage multiple priorities

Benefits

• Flexible work options with the ability to work remotely or on campus
• A generous, self-directed PTO policy that empowers you to take time when you need it
• Paid holidays and a 401(k) with employer match to support your future
• Comprehensive medical, dental, and vision insurance for you and your family
• Fully paid short-term and long-term disability coverage
• Professional development opportunities and world-class continuing education assistance
• A supportive, collaborative team environment where your voice is heard and your contributions matter