About the role

Marketing-Divisional Coordinator for Nutrition and Waters managing executive assistance and divisional budget coordination. Supporting team operations with strong organizational skills and proactive initiatives.

Responsibilities

The primary purpose of this role is to co-ordinate all key activities for two Division teams – Nutrition and Waters.
Provide executive assistance to both Division Leaders and senior team management and manage GLOBE (SAP) processing and divisional budget overview related to the Division.
Coordination of key divisional events, meetings and activities
Anticipate and act on preparation for key meetings
Provide day to day administrative support to marketing team
Handle sample requests & inventory
Build strong contact network within Nestlé to ensure superior response to team requirements
Support set up for new team members (hardware, meetings, stationary)
Prepare Division yearly calendar and book Townhalls and LT meetings
Handle BEO's calendar providing rapid response to meeting requests and highlighting urgent issues
Completion of expense reports and travel bookings
Manage office supply budget keeping a tight rein on spending
Monitor printing, stationary and courier budget to ensure wise use of resources and budget.
Provide assistance for external visits (Zone, Global)
Manage end to end process of P2P for brand, divisional and research spending (PFME) including GLOBE (SAP) purchase requisitions, goods receipts, accruals, year end closures; with an emphasis on Nestlé guidelines, procedure, budget constraints and availability of funds.
Manage and track invoices and vendor follow ups
Assistance with other projects as required, incl. Corporate events and meetings

5+ years at Executive Assistant level in a busy commercial environment
Post-secondary education, preferable in Business Administration or equivalent combination of education and experience
Excellent computer skills, specifically Power Point and Excel, and Outlook. SAP would be a distinct advantage
Outstanding organizational skills
Positive can-do disposition, can-do attitude, ability to react fast to multiple competing priorities
Demonstrated ability to anticipate needs and act
Demonstrated ability to work independently with strong initiative/service mentality
Demonstrated ability to manage well under deadlines and multi-task effectively
Strong project management skills and the ability to follow through to completion
Excellent communication and interpersonal skills
Must be interested in learning and understanding the business issues in order to maximize personal effectiveness.

Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
Company matched pension plan
Three weeks of Vacation and five personal days (Personal Paid Holidays)
Flexible and hybrid work arrangements
Excellent training and development programs as well as opportunities to grow within the company
Access to Educational Assistance & Tuition Reimbursement
Bonus eligibility
Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
Adoption benefits to remove some of the financial barriers associated with adoption
Up to 50% off – Nespresso Coffee Machine, Capsules and accessories
Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)